Donor and Board Coordinator

You Belong Here.

At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.

FTE: 1.0 Shift: Days, Schedule: Monday - Friday, weekends and evenings as needed

Donor Relations & Stewardship

• Conduct outreach to annual and mid-level donors via phone, email, and handwritten notes to express gratitude, share updates, and invite engagement.

• Coordinate donor meetings, site tours, and stewardship experiences for the Executive Director and other key staff.

• Assist in implementing stewardship touchpoints such as impact updates, birthday messages, holiday cards, and recognition plans.

• Support donor cultivation strategies by identifying opportunities for deeper engagement and flagging potential prospects for further qualification.

• Provide Raiser's Edge support to the Executive Director, including tracking proposals, actions, and donor notes.

Event & Engagement Support

• Assist in planning and executing small donor gatherings, board-hosted events, and community engagement activities.

• Ensure events are donor-centered and reinforce the Foundation's gratitude and impact narrative.

• Manage RSVPs, invitations, follow-up communications, and day-of logistics to ensure a seamless donor experience.

Internal Collaboration & Community Representation

• Collaborate with Foundation colleagues across the local region and system-wide to align donor strategies and share insights.

• Represent the Foundation at internal and community events, strengthening relationships with department leaders and executive staff.

• Monitor the hospital's patient database (Epic) for VIP inpatients, cross-referencing with wealth screening tools to identify engagement opportunities.

• Coordinate with Account Managers to ensure appropriate recognition and follow-up for patient prospects.

• Respond to inquiries from external organizations about fundraising opportunities and supporting third-party events naming the Foundation as a beneficiary.
• Serve as needed as a liaison for Foundation and Shared Services on a project-by-project basis. For example, in preparation for a local stewardship or fundraising events, RE updates, annual fund thank you to donors, etc.

• In close coordination with the executive director, the board coordinator should proactively engage with the hospital president's office and executive staff to support their participation in board activities, including the communication of hospital priorities, upcoming initiatives, and key messaging. By fostering clear and timely engagement between hospital leadership and foundation board volunteers, the coordinator helps ensure strong alignment and collaboration in support of shared philanthropic goals.

Position Summary

Responsibilities

• You will provide board staff support needed for board activities, working closely with the ED/Dir to assure the accuracy and timeliness of all materials
• You will represent MHS to the board with a high level of professionalism, discretion, judgment and confidentiality
• You will attend all assigned board and committee meetings
• You will prepare the annual board calendar and meeting agendas, and schedules and makes all arrangements for board meetings

Requirements

• AA degree
• Minimum five (5) years of progressive experience in an administrative field may be considered in lieu of education
• Experience in a non-profit development office is preferred

Our Values

As a MultiCare employee, we'll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration and Kindness. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

Why MultiCare?

• Belonging: We work to create a true sense of belonging for all our employees
• Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
• Market leadership: Washington state's largest community-based, locally governed health system
• Employee-centric: Named Forbes "America's Best Employers by State" for several years running
• Technology: "Most Wired" health care system 15 years in a row
• Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
• Lifestyle: Live and work in the Pacific Northwest - offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

Associated benefit information can be viewed here.