Coord Student Programs

Additional Job Description:

• Job Description

  MINIMUM QUALIFICATIONS:

  EDUCATION, CERTIFICATION, AND/OR LICENSURE:

  1. High School Diploma or Equivalent.

  2. West Virginia state criminal background check, and federal, if applicable, required for DHHR regulated area.

  EXPERIENCE:

  1. 2 years of experience as an administrative assistant.

  PREFERRED QUALIFICATIONS:

  EDUCATION, CERTIFICATION, AND/OR LICENSURE:

  1. Bachelor's degree in Business, Education, Healthcare, Administration, or related field strongly preferred.

  EXPERIENCE:

  1. 3 years of experience as an administrative assistant strongly preferred.

  CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

  1. Coordinates MS3 Rotations and MS4 clerkships in accordance to LCME guidelines.

  2. Develops, maintains, and revises all student/learner rotation schedules including, but not limited to: orientation, clinic, call, lectures, student tours, and teaching attending for the Emergency Medicine Clerkship.

  3. Organizes EM student/learner rotations, prepares files, evaluations, and student orientation packets.

  4. Prepares and proctors examinations and mid-block reviews for students in Emergency Medicine Clerkship rotations.

  5. Maintains Emergency Medicine SOLE and E-Value sites.

  6. Coordinates department visiting professor/instructor lectureships in accordance to ACCME standards.

  7. Creates visiting professor itinerary, orders posters and flyers for event.

  8. In conjunction with department representative for honorarium, follows CME guidelines and obtains CME signatures.

  9. Coordinates and supports Summer Preceptorship Program.

  10. Assists in the method of reviewing and approving medical student electives, clerkship activities, and programs.

  11. Assists with the re-accreditation process; complete the application in concert with the department's Clerkship Director, review program files, and attend the re-accreditation survey.

  12. Coordinates and schedules all resident, medical student and APP student rotations in the ambulatory clinics.

  13. Reviews applications to ensure requirements are met.

  14. Assists with registration/follows up with students.

  15. Tracks enrollment for reports to the Dean's Office and Registrar's Office.

  16. Works alongside Academic Innovations.

  17. Coordinates courses with Academic Innovations.

  18. Coordinates and travels for EMCP recruitment.

  19. Upon graduation, works with WVU Office of Registrar, to ensure delivery of graduate certificates.

  20. Works alongside Department of Continuing Education to access Continuing Medical Education credits for students.

  PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Prolonged periods of sitting.

  WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Normal office environment.

  2. Ability to lift marketing equipment 15-20 lbs.

  SKILLS AND ABILITIES:

  1. Must be proficient with Microsoft Word, Excel, Access, PowerPoint, SOLE, EValue, Multi-media presentations and content and Web Base Programs.

  2. Must be well-organized.

  3. Must be able to work independently and guide others.

  4. Must be able to travel to off-site WVU campus, Emergency Medicine locations, and out of state conferences

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.