Venue Programming Assistant

Position: Assistant, Venue Programming

Department: Venue Operations

Reporting Relationship: Reports to the Director of Live Events & Venue Programming

Status: Full-Time (Non-Exempt)

Position Summary

The Assistant, Venue Programming will be responsible for supporting the programming and event booking arm Tepper Sports & Entertainment. This position will report to the Director of Live Events & Venue Programming.

Primary Responsibilities

• Assist the Venue Programming team in administrating the master calendar for Tepper Sports & Entertainment properties
• Assist internal departments with booking events on the master calendar, including but not limited to Human Resources trainings, vendor trainings, entertainment rehearsals, maintenance work, tours, and birthday parties
• Assist with the collection, submittal, and tracking of invoices for live, private, and internal events at TSE properties
• Have an overall understanding and knowledge of space usage within TSE properties and collaborate with various departments to secure and program spaces as needed
• Create, update, and disperse various event calendars, including but not limited to the ticketed events calendar, vendor calendar, and road closure schedule
• Assist with overseeing the signage plan for TSE properties, including interfacing with vendors and Marketing department
• Interface with the various stadium software providers and ensure subscriptions are kept up to date, including but not limited to Momentus Elite, Social Tables, and AutoCAD
• Assist Venue Programming and Marketing departments with updating the Bank of America Stadium website, including but not limited to the Event Calendar and event landing pages
• Collaborate with Venue Programming and Marketing departments on creating and ordering client and artist gifts for live and private events
• Assist the Director of Live Events & Venue Programming with the execution of event RFP's and contracts
• Attend weekly Event Operations meetings, BEO meetings, vendor meetings, and other meetings as assigned

• Special projects as assigned by the Director of Live Events & Venue Programming
• Actively participate in executing private, internal and major events as needed
• Additional related duties as assigned

Minimum Qualifications

• Bachelor's degree required
• Minimum of 2 years of full-time stadium operations and/or event booking experience
• Must have a valid US Driver's license
• Must pass pre-employment screenings
• Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed

Skills for Success

• Must possess strong customer service skills
• Strong work ethic and attention to detail
• Strong verbal and written communication skills
• Works well within a collaborative, team-driven, and goal-based environment
• Works well under pressure while maintaining a positive attitude
• Must maintain complete confidentiality of privileged, and/or sensitive information
• Ability to prioritize workload to manage time and tasks while ensuring prompt responses and on-time delivery
• Must be a team player, reliable, and dependable

Physical Requirements

• Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time
• Standing for extended periods of time
• Sitting and working at desk on a computer
• Walking through the stadium which may include stairs
• Ability to work in outdoor stadium environments which may include inclement weather

Work Environment

This position operates in a professional office environment and outside in a stadium facility. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc. This position works a minimum of 40 hours per week.