New

Business Coordinator

Texas Tech University
United States, Texas, Lubbock
Aug 29, 2025
Lubbock Business Coordinator 42091BR Texas Tech Office of Advancement Position Description Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. About the Department and/or College The Texas Tech University Office of Advancement works with a broad array of university supporters to identify and match opportunities at the university with the interests of donors, ultimately facilitating impact in higher education that leads to endless possibilities. Our professional fundraising team members are responsible for building meaningful relationships with donors through consistent interaction and meaningful visits that move them through the donor cultivation cycle. Texas Tech University recently announced the public phase of its first comprehensive campaign, On & On. The campaign is focused on philanthropic impact in four areas: Transform Lives, Fuel Academic Excellence, Elevate Campus & Community, and Build Champions. The campaign has a goal of raising $1.2B in philanthropic support before August 31, 2028. The Office of Advancement is searching to fill a position within the Texas Tech University Alumni Relations department. Major/Essential Functions Responsible for travel coordination to include preparing travel applications and vouchers in the Travel System, compiling documentation, advising on state travel guidelines, etc. Assist with budgetary matters to include annual budget prep, encumbrances, budget revisions, track revenues, expenditures and event-specific expenses with related reports and other duties as needed. Prepare/submit purchase orders and other required invoices related to work orders/projects. Maintain departmental inventory of and requests for office supplies. Coordinate P-Card reconciliation and complete expense reports for department staff members. Process outgoing mail, sort, and deliver incoming mail. Manage departmental personnel hiring actions to include scheduling interviews, building interview folders, and completing appropriate onboarding paperwork and electronic personnel action forms. Prepare and submit other personnel forms for the department as needed. Other duties as needed and assigned. Required Skills, Knowledge, and Abilities: Must possess skilled computer knowledge in Microsoft Office products including Word, Excel, and Outlook; strong organizational skills and attention to detail; possess ability to discreetly deal with information of a confidential nature; self-motivated with ability to multi-task, as well as prioritize workload. Must have previous administrative experience. Preferred Skills, Knowledge, and Abilities: Knowledge of TTU systems and procedures including but not limited to Banner, Cognos, Kenexa, TechBuy, and Emburse. Required Qualifications Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years. Preferred Qualifications Financial management experience. Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Job Type Full Time Pay Basis Hourly Minimum Hire Rate 17.77 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Grant Funded? No Job Group First Line Other Admn EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.