Partnership Marketing Parade Assistant

Be part of an amazing story

Macy's is more than just a store. We're a story. One that's captured the hearts and minds of America for more than 160 years. A story about innovations and traditions...about inspiring stores and irresistible products...about the excitement of the Macy's 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We've been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Seasonal Partnership Marketing Assistant plans and executes a 300+ person annual Parade Volunteer Dinner and supports the planning of the Parade VIP Reception and Overall Parade VIP Program. This role also assists the partnership marketing teams with tasks related to asset organization and mailings. The position interfaces with creative, finance, operations, production management, and external vendor partners.

What You Will Do

Event Planning:

• Plan and execute one Parade Volunteer Sit-Down Dinner and one Parade VIP Reception for 300+ guests.
• Coordinate with event venues to arrange food, lighting, sound, and other event details.
• Partner with venue staff and oversee on-site vendor activations, including negotiating contracts for services such as DJs, performing talent, photo booths, floral arrangements, decor, signage, and thank you gifts.
• Collaborate with the creative team to design event invitations and manage the guest list, including all attendee correspondence.
• Manage the event run-of-show, presentations, and video content.
• Serve as the main point of contact on the event day to handle all event details.
• Assist with vendor research, setup, and coordinate messenger services between the studio and event location.

VIP Program:

• Assist in planning the VIP Program for Parade Day.
• Coordinate ticket mailings and maintain tracking records.
• Support the planning, setup, and execution of VIP operations on 34th Street.

Other Responsibilities:

• Update and organize the event photo cataloguing system.
• Coordinate credentials and tickets for mailings and maintain tracking records.
• Handle event week location deliveries.
• Assist with sourcing and securing gift options for various seasonal touchpoints and work with creative team on design.
• Create event recaps to highlight successes and opportunities.

Skills You Will Need

Event Planning: Ability to plan and execute large-scale events, coordinate with venues, manage vendor activations, and handle event logistics.

Vendor Management: Skill in negotiating contracts and overseeing on-site vendor activities, such as DJs, photo booths, and floral arrangements.

Communication: Strong ability to communicate clearly and keep others informed, with experience in managing guest lists and handling event-day details.

Collaboration: Excellent leadership and interpersonal skills to work effectively with creative teams, finance, operations, and external partners.

Creativity and Strategy: Capability to think creatively and strategically while managing event presentations and video content.

Technical Proficiency: Proficiency in MAC OS, Adobe Creative Suite, and MS Office programs.

Organizational Skills: Skill in updating and organizing event systems, coordinating credentials and tickets, and handling deliveries.

Who You Are

• Dedicated to fulfilling ideals of diversity, inclusion, and respect that Macy's aspires to achieve every day in every way.
• Candidates with a bachelor's degree or equivalent work experience in a related field are encouraged to apply. 1-2 years of related experience.
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
• Able to work a flexible schedule, including days, evenings, weekends, and holidays, based on department and company needs. Working Thanksgiving Day is expected.
  

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities.

Some additional benefits we offer include:

• Merchandise discounts

About Us

This is a great time to join Macy's! Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives.

Join us and help write the next chapter in our story - Apply Today!

This job description is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.

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