Deputy Project Manager (Events Manager)

Subsidiary: KIRA Aerospace

Job Title: Deputy Project Manager (Events Manager)

Work Location: USAF Academy, CO

Labor Category: Exempt

Clearance Level: N/A

Travel Requirement: Up to 10%

Pay Rate: $60,000 - 70,000/yr DOE

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description, it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years THTBC and its subsidiaries have delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, we are united by a shared mission: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow - One Mission, One Team - With a Commitment to Serve

Scope of Work:

The Deputy Project Manager provides direction, leadership, and guidance to ensure alignment with corporate/contract policies, strategic objectives, and organizational goals that are accomplished safe, on-time, and error free.

Responsibilities:

• Provide cradle to grave oversight of event planning, staffing, preparation, and management for USAF Academy events.
• Run point on sub-contractors for Football and Graduation (communication, staffing needs, invoicing).
• Staff and manage diverse team of employees and volunteers to cultivate operational success.
• Evaluates each event to ensure appropriate material and labor are allocated.
• Ensure parking lots and roadways are set with proper equipment prior to events.
• Consult with customers to determine objectives and requirements for events.
• Train, supervise, and oversee event staff.
• Ensure all Parking/Traffic employees are Colorado State Flagger Certified.
• At events:
  1. Time keep for Event Staff & Supervisor(s)
  2. Distribute and track equipment for event
  3. Conduct Event Brief, track all notable information on PMO Event Log
  4. Ensure Event Supervisor tracks all notable information on Supervisor Event Log
  5. Assist Event Supervisor as needed during event operations
  6. Anticipate event management obstacles and resolve promptly. Provides regular reporting to senior management on event issues as appropriate.
  7. Meet with USAFA Event Director post-event to review Post Event Report
  8. Review notes and reports with Event Supervisor when all Event Staff are clocked out
  9. Upload all tracking documents (timesheet, AD Report, Supervisor Log, PMO Log) to SharePoint at end of event.
• Conducts safety meetings, audits, and inspections to ensure compliance, evaluate performance, identify corrective action, and implement follow-up assessments.
• Maintain event material inventory control and accountability.
• Maintain storage areas and assigned break rooms.
• Coordinate logistics for each event to include vehicle and material allocation.
• Meet regularly with USAFA Athletic Department, Security Forces, and USAFA Transportation Department to discuss traffic and parking plans for each event, staffing needs, and equipment needs.
• Meet regularly with COR, USAFA Events Management Team, and AFAAC leadership to ensure operations for events run smoothly, identify solutions to current issues, find ways to further our collaboration between teams, etc.
• Work with Program Manager and Procurement to acquire equipment and supplies as needed.
• Work with USAFA CE to acquire necessary vehicles for Football and Graduation operations.
• Work with Program Manager to implement all policies, procedures, and expectations for staff.
• Work with Program Manager to identify solutions to current operational issues.
• Work with finance staff to keep credit card receipts and tracker up to date on a monthly basis.
• Work with Program Manager to update and conduct annual Staff Trainings and Supervisor Trainings.
• A wide degree of creativity and latitude is expected with minimum to no supervision, determines business function metrics and measures, and reports progress as directed.
• Provides technical support to the project manager.
• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• Three (3) years of working experience providing the necessary knowledge, skills, and abilities to perform the job successfully.
• Ability to provide excellent customer service to all patrons and guests.
• Ability to work closely with fellow team members and event management.
• Demonstrates strong interpersonal and communication skills as well as attention to detail.
• Ability to problem solve, manage multiple tasks and priorities and make an informed decision independently.
• Reliability and flexibility related to work schedule.
• Desire to learn and adapt to a quick and everchanging environment.
• Ability to recognize and respond to emergencies.
• Ability to display a positive attitude for all patrons and staff.
• Arrives prepared and on time for work with reliable transportation.
• Positively promotes Company to peers and patrons and takes initiative to be involved throughout events.
• Must be available during any/all major athletic events when required.
• Must be able to successfully complete a National Agency Check with Inquiries (Tier 1) background check.
• Must have and maintain a valid Colorado driver's license in accordance with state law.
• Must be able to successfully complete a drug/alcohol test and a criminal record check.

Physical Demands / Work Environment:

• Must be able to work alternate shift schedule to meet the mission requirements of the customer, to include weekends and holidays.
• Duties will require frequent periods of sitting, standing, and walking. Physically fit to lift up to 50 lbs. Willing to complete other tasks assigned by management in support of event requirements.
• Must be able to perform duties under adverse weather conditions (extreme cold / heat, etc.). Outside work in winter, summer, rain, sleet, and snow and on uneven terrain - side hills and slopes.
• Must be able to perform on-call duties when necessary and report to work within the required timeframe from notification.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.