New

Office Coordinator

Vaco
$55,000.00 - $60,000.00 / yr
United States, Ohio, Columbus
Jul 22, 2025
Open and prepare the office each day to ensure all areas are ready for client and team use Manage the front desk by answering phone calls, directing inquiries appropriately, and ensuring messages are relayed accurately and in a timely manner Serve as the first point of contact for clients, team, and visitors, offering a warm and professional welcome upon arrival Set up for client meetings, ensuring all supporting materials are ready for presentation Provide clients and those hosting meetings with appropriate refreshments Maintain a professional, clean, and organized office environment that reflects Gerber's high standards and client-centric approach Oversee the cleanliness, supply availability, and organization of all shared spaces, including conference rooms, kitchen areas, and supply rooms Ensure meeting spaces are fully stocked, set up, and reset before and after client and team use Monitor, order, and maintain inventory of office supplies, equipment, and materials to ensure availability without overstocking Proactively identify and resolve minor facilities issues, and escalate larger concerns to appropriate contacts Manage incoming and outgoing mail, shipping, and deliveries to ensure timely distribution and processing Run errands outside the office as needed Assist with team and client events as needed, including logistics, scheduling, refreshments, catering, room set-up, materials, supplies, and post-event clean-up procedures to ensure smooth execution Facilitate meaningful client touchpoints by preparing personalized communications and ensuring seamless distribution through our platforms Celebrate and recognize team milestones by organizing thoughtful gifts, cards, and shared moments Collaborate with team members to curate and share our monthly newsletter, reflecting the voice and values of the firm Oversee inbound website inquiries by reviewing weekly submissions, eliminating spam, and routing qualified leads to key stakeholders Assist with internal projects and special assignments as requested, demonstrating initiative and attention to follow-through Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.