DOCUMENTATION SPECIALIST

***POSITION IS HYBRID AND REQUIRES SOME ONSITE WORK***

Job Summary

VSolvit LLC is currently seeking a part-time employee who can support Quality Management Department functions like maintenance and organization of resources available in the company's central process asset repository. Content of this repository can be in the form of processes, procedures, templates or related work products.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Responsibilities

As a Documentation Specialist, you will play a crucial role in assisting our documentation control team in creating, organizing, and maintaining various documents and records. Key responsibilities in this position are:

• Assist in creating and formatting documents, including reports, memos, and presentations
• Manage Change requests received from various stakeholders and track completion of changes in a timely manner
• Proofread and edit documents to ensure accuracy, consistency, and adherence to company guidelines.
• Maintain proper permissions and version control of documents located in organization repository when publishing changes to official documents
• Collaborate with team members to gather information and review content for documentation projects.
• Conduct research and gather relevant data to support documentation needs.
• Participate in meetings and discussions related to documentation processes and improvements.
• Adhere to company policies and procedures regarding documentation standards and confidentiality.
• Review work products and provide feedback on quality of information in documented processes.

Basic Qualifications

• Minimum high school graduate or equivalent.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accuracy while working on multiple tasks.
• Proficient in document management tools like Google apps (docs, sheets, slides) and Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with formatting and style guidelines
• Basic understanding of document version control and file organization.
• Ability to work both independently and collaboratively in a team environment.
• Strong organizational and time management skills.
• If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered

Preferred Qualifications

• Prior experience in documentation, technical writing, or related fields (e.g., through coursework or internships).
• Knowledge of using content management systems like Google Drive and Office 365.
• Familiarity with graphic design software (Adobe Photoshop, InDesign) for document layout and design.
• Basic understanding of information architecture and user experience principles

Company Summary

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.