Administrative Assistant III

Specfic part-time schedule to be determined.

Hanover, NH 03755
M8 Hopkins Center

To coordinate and perform a wide variety of department/office activities that will increase department/office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/office.

* Strong organizational skills.
* Attention to detail and accuracy essential.
* Proficient with basic computer software.
* Able to communicate with a diverse community, with strengths in satisfying the needs of multiple constituents, with ability to interact constructively and with discretion.
* Ability to work independently and as a team member.
* Ability to set priorities and perform tasks to completion with initiative and accountability.
* Ability to maintain confidentiality and security.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

This is a part-time position, but could be combined with another part-time position in Arts & Sciences to make a full-time position.

General Office Support:
* Receptionist for the front office of the Music Department and initial point-of-contact for inquiries.
* Sorts and delivers department/office mail.
* Monitors and orders department supplies.
* Process student assistant timesheets.
* Supports faculty (photocopying and scanning).

Communication:
* Responds to inquiries and provides information or refers to appropriate department or contact.
* Communicate respectfully with a diverse community.
* Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
* Coordinates department publicity including posting faculty news on social media platforms.

Information Management:
* Maintains department faculty/staff directories.
* Maintains department files and databases to ensure accuracy and accessibility of information.
* Maintains department website, updating and organizing in consultation with department members and on own initiative.

Event Coordination:
* Manages department-sponsored events, including Vaughan Recital Series, Masters classes, Tracy International Piano series, class visitors/performers, student recitals. Manages all publicity and advertising for events including the Dartmouth Events calendar, Listserv, Facebook, online local events and arts calendars, local newspapers. Coordinates concert and recital series to ensure optimal scheduling within Dartmouth calendar of events. Coordinates class visitor and performer logistics including guest itineraries, lodging, travel, and catering.
* Processes requests for various payments; collect special checks as needed from cashier's office.