Administrative Assistant
Company
Sterling Bay is an experience-driven real estate company that boldly transforms spaces, industries and communities across the country, sparking growth and opportunity at every turn. We build strategic relationships with leading institutions to create innovative and collaborative spaces that deliver superior financial performance across our core areas of expertise -office, life sciences, residential, retail, industrial and master planning. Sterling Bay's team of more than 100 professionals is responsible for a portfolio exceeding 8.6 million square feet, and a development pipeline of more than $15 billion. For more information, visit sterlingbay.com.
Job Summary
Sterling Bay is seeking a highly organized and proactive Administrative Assistant to join our team. This role will provide direct administrative support to senior-level executives while also supporting broader departmental needs. The ideal candidate is polished, discreet, adaptable, and capable of managing multiple priorities with ease. This role requires excellent communication skills, a high level of professionalism, and the ability to maintain confidentiality.
Responsibilities
- Manage Outlook calendars, schedule and confirm meetings, answer phones, coordinate communication, and handle all travel logistics
- Plan meetings and events, ensuring all presentation materials are prepared and updated
- Proactively manage a busy, dynamic meeting and travel schedule
- Update Outlook contacts
- Process expense reports
- Provide support on special initiatives and projects as needed
- Assist with proposals, proposal letters, outline specifications, and assemble proposal books
- Draft letters, reports, and other correspondence in a timely and accurate manner
- Collaborate with team on all day-to-day office activities
- Review and proofread documents and presentations
- Maintain polite and professional demeanor with all clients and vendors
- Special projects, as assigned by the team
Qualifications
- Bachelor's degree, associate's degree, or equivalent professional experience
- Minimum of 5 years of administrative support and handling of confidential information
- An energetic professional who can multi-task, work independently, take initiative, exercise judgement, and thrive in a fast-paced, entrepreneurial environment
- Must be detail-oriented with excellent organizational and communication skills, both verbal and written
- Commercial real estate experience is preferred
- Proficiency in Microsoft-based software
Compensation
$80,000 - $110,000 annually, dependent upon experience and skills
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Sterling Bay
Jul 10, 2025