Business Intelligence Project Coordinator - 135932

UC San Diego Health Sciences is a multibillion-dollar organization that comprises three professional schools, two hospitals, 20+ graduate degree programs, and 90+ core facilities and research units all working toward fulfilling its tripartite mission. Led by the Vice Chancellor for Health Sciences, it accounts for most of the University's research and philanthropic portfolios, in addition to an expanding clinical footprint spanning the San Diego region. With more than 1,900 faculty and 17,000 staff, the Health Sciences is home to nationally recognized academic and clinical programs and has been identified as one of the premier biomedical research institutions in the world. As a top-ranking, future-oriented organization, UC San Diego Health Sciences offers challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees.

Under direct supervision, the BI Project Coordinator supports the VCHS Business Intelligence team in coordinating technical projects related to Health Sciences-wide business operations. These projects span multiple administrative areas, including Finance, Research, Academic Affairs, Space Planning, Strategy, and general administration.

The incumbent assists with project planning, scheduling, task tracking, and coordination of project activities. Applies basic project management principles to support departmental or cross-functional initiatives. Responsibilities include maintaining project documentation, assisting with progress monitoring, coordinating meetings, and facilitating communication among stakeholders.

The position also supports change management and user training related to business intelligence initiatives. Assists in developing and delivering training materials, job aids, and communications to support adoption of new tools and workflows. Works with cross-functional teams to assess user needs and ensure a smooth transition during system and process changes.

• Four (4) years of related experience, education/training, OR a Bachelor's degree in related area.

• Requires effective communication and organization skills.

• Requires basic knowledge of project management principles, theories, and concepts.

• Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs.

• Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks.

• Experience managing projects and programs in an academic setting.

• Demonstrated ability to manage highly complex and dynamic scheduling needs, particularly in environments involving senior faculty or leadership. Requires strong organizational skills, precision, and attention to detail to coordinate competing priorities, resolve conflicts, and ensure accurate calendaring across multiple stakeholders and systems.

• Ability to support user training and readiness activities by creating clear instructional materials and communicating system or process changes in a user-friendly manner.

• Demonstrated ability to work collaboratively across teams to support change management efforts, including gathering feedback and adjusting communication approaches for diverse stakeholder groups.

• Ability to learn and apply organizational policies and procedures to ensure training and communication efforts align with broader business process and compliance needs.

• Professional certification.

• Broad knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives.

• Employment is subject to a criminal background check.