Senior Accounting Assistant

Title:Senior Accounting Assistant

Division: Finance and Administration

Department: Finance and Administration

FLSA Status:Non-Exempt

Salary Range:Grade 7: $16.02/hour

EEO Job Group:5 E5

Position Summary

Responsible for daily accounting and receipting operations for Foundation Accounting which are critical processes for the accuracy of financial reporting. Provide a reliable and accurate source for data input for both the Foundation Accounting and University Budget Office. Provide oversight to the disbursement and record retention process for the USI Foundation. Serve as primary contact for the Foundation Accounting Office. Provide direction and oversight to various processes and staff interaction with Foundation Accounting. Analyze general ledger transactions to ensure accurate and timely reporting of Foundation transactions in Banner and prepare monthly account reconciliations. Provide assistance to the Manager of Foundation Accounting, Foundation Accountant, and Associate VP of Finance and Administration/Foundation Fiscal Officer in daily accounting functions.

Duties/Responsibilities

• Ensure completeness of the Foundation Accounting receipting process, including verification of data entry by gift processing department, review of accounting feeds, processing of reports, printing receipts and assembling information for document retention and storage.
  
  
• Responsible for completeness and oversight of the Foundation Accounting record retention process, including but not limited to compiling, scanning, uploading, indexing and reviewing journal entries, non-donation receipts, accounting feeds and other miscellaneous documents.
  
  
• Process and verify data in the Banner Finance system utilizing both batch entry and direct update methods. Documents include USI Foundation and University journal entries, University budget entries, USI Foundation non-donation receipts and other various USI Foundation forms.
  
  
• Prepare Foundation Accounting daily deposit spreadsheet which includes recording deposit transactions, reviewing supporting documentation, verification of deposit totals and distribution of spreadsheet to various University personnel.
  
  
• Maintain bank cash flow spreadsheet for the USI Foundation and reconcile the activity to both the Banner Finance system and bank transaction detail.
  
  
• Process disbursements in Banner utilizing both batch entry and direct update methods and coordinate batch processing parameters and check printing processes with Information Technology staff.
  
  
• Ensure processing and reconciliation of all open invoices from the University and other vendors. Investigate all outstanding invoices and prepare and/or coordinate the payment of outstanding payables with financial managers.
  
  
• Create new USI Foundation vendor records in Banner and maintain vendor files. Contact vendors to verify and obtain updated addresses, tax-IDs and completed W-9 forms.
  
  
• Review and analyze revenue and expense transactions in Banner monthly to ensure accuracy of records and financial reporting.
  
  
• Prepare quarterly analytical reviews of revenues and expenses.
  
  
• Prepare monthly reconciliations for various USI Foundation funds.
  
  
• Serve as liaison with and provide direction to the Development Office gift processing department.
  
  
• Establish written procedures for new or modified job functions and maintain current operating procedures. Run financial reports and complete monthly analysis of data using Cognos report writer software.
  Review Banner documents monthly to ensure required supporting documentation is included.
  
  
• Ensure critical month-end tasks are completed prior to closing the financial period.
  
  
• Serve as primary contact for the Foundation Accounting office.
  
  
• Serve as primary backup for auditing and assembling bank deposit receipts with daily contribution spreadsheets.
  
  
  
  
  • Serve as primary backup for various daily accounting duties within the Foundation Accounting department.
  • Respond to departmental inquiries related to the Foundation Accounting department.
  
  
  
  
• Assist the Foundation Accountant in accounting for USI Foundation special events.
  
  
• Develop and maintain spreadsheets required for the annual external audit, internal audits and year-end processes.
  
  
• Provide backup support for other Finance and Administration staff during peak work times or absences.
  
  
• Other duties as assigned.

Required Knowledge and Skills

• Associate's degree in accounting or related field required.
  
  
• Minimum of two years office or accounting experience or a combination of education and experience required.
  
  
• Demonstrated proficiency with micro-computers including spreadsheet, word processing, internet, and electronic mail systems required.
  
  
• Attention to detail including strong editorial and strong problem solving skills required. Ability to type with a high degree of accuracy.
  
  
• Ability to maintain confidentiality of sensitive materials and information.
  
  
• Demonstrated strong oral and written communication skills to deal with the public and handle transactions in a customer-orientated manner.
  
  
• Excellent organization skills in addition to the ability to coordinate multiple tasks, determine priorities, set deadlines, and complete projects required.
  
  
• Ability to work with a diverse group of internal and external individuals.
  
  
• Strong interpersonal and collaborative skills required.

Preferred Knowledge and Skills

• Bachelor's degree in accounting or business strongly preferred.
  
  
• Previous experience with computer based accounting systems preferred.

Regular Work Hours/Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

• Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities