Fiscal & Vital Records Supervisor - ROD

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For application inquiries please contact careers@milwaukeecountywi.gov.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Fiscal and Vital Records Supervisor - Register of Deeds
Hourly Pay Rate: $23.68 to $35.52

Closing Date: July 16, 2025, or upon receipt of the first 50 application submissions received

Job Summary: The Fiscal and Vital Records Supervisor works under the direction of the Fiscal and Vital Records Manager assisting in daily administrative and fiscal functions. This position also assists with vital records

Essential Duties and Responsibilities:

• Share responsibility of management of the operation and performance of the department. Oversee the Laredo Internet Access Accounts, manage WI DOR financials and administer state statutes where applicable.
• Daily cash balancing and reconciliations. Prepare daily deposit and deliver to County Treasurer.
• Perform reconciliation of daily accounting. Complete cash receipt entries in Infor, manage ACH payments, compile statistical data and various reports. Prepare check requests and journal vouchers and assist with purchasing.
• Oversee and perform all accounting functions for Register of Deeds. Including but not limited to; reconciling daily accounting reports, preparing deposit and ledger entries, balancing escrow accounts, compute and collect invoices, compile statistical data and various reports, prepare check requests and journal vouchers.
• Assist in training new VR staff. Provide VR clerk backup during staffing shortages. Assist in troubleshooting balancing errors. Provide customers with written or verbal communications regarding vital records and/or admin functions/requests.
• Prepare data entry functions into appropriate categories to record vital records sales and invoice payments. Receive large amounts of tender. Prepare end of day cash count slip and balance cash drawer.
• Other duties as assigned.

Minimum Requirements:

• Must be a current resident of Wisconsin
• High School Diploma or GED equivalent
• Two (2) years of work experience in a register of deeds office, basic accounting, and or equivalent related professional business environment
• At least one (1) year of lead or supervisory experience
• Basic knowledge of all related computer and software applications, such as word processing and spreadsheets including Microsoft Excel, Word, Email and On Base

Additional Knowledge, Skills, and Abilities: The employee in this position will become fully trained in all the duties and responsibilities of the Fiscal and Vital Records Manager. In case of an unexpected vacancy of the Fiscal and Vital Records Manager, the department needs to have the Fiscal and Vital Records Supervisor be able to step in to fulfill all the duties and responsibilities of the Fiscal and Vital Records Manager. This position will also perform Budget functions alongside the Fiscal and Vital Records Manager

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

PG NR 20 (K.M.)

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.