Records Specialist

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Job Description:

VAS Aero Services is looking for a Records Specialist to join our Quality Assurancedepartment based in Boca Raton, FL.

Meet the Team:

As a multinational company with a global footprint, our business needs protection from security threats and assurance that our end-users (employees, customers and suppliers) have access to the tools and data they need, when they need it. Our partners depend on us to be reliable and secure. Our information management professionals are highly motivated, dynamic and diverse - we value collaboration, teamwork, solidarity, helping each other, achieving results and always putting Airbus first.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan ("ESOP")

• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan ("EAP") and other supplemental benefit coverages.

• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges:

Primary Responsibilities:

Assist in comprehensive pre-purchase review: 35%

• Review/audit airframe and/or engine technical documentation for errors and omissions to ensure potential company assets have complete documentation in support of business and regulatory requirements. Required in order for Senior Management to carefully evaluate, in order to accurately determine acquisition price.

Assist in records review of engine lease returns/acceptance: 20%

• Review installation/removal documentation in addition to life limited parts, A.D.'s, SB's, QEC/Accessories necessary for end of lease acceptance.

• Update all necessary VAS documentation prior to the asset being leased to another customer.

Assist Sales and Customer Service: 25%

• Answer questions and provide any additional technical documentation a customer may require in finalizing a purchase.

• Provide comprehensive data packages to internal and external customers.

• Provides post-sale / post-lease support to external customers in answering technical questions, researching / obtaining technical data and supplying customer-required documentation.

Audit / prepare technical documentation: 15%

• Audits technical documentation for select Company owned and customer inventory

• Prepares Life Limited Part Summaries and individual trace packages.

• Assists in the preparation and shipment of records packages to customers for leased / sold engines and other Company equipment.

• Scans select technical and trace documents

• Performs specialized technical research in support of individual Sales personnel and projects

Additional Responsibilities: 5%

• Assists in evaluating newly released Federal Aviation Administration Airworthiness Directives / OEM Service Bulletins and their impact on potential sales, leasing and operational life of engine fleet.

• Research records through contacts with OEMs, repair facilities and previous owner / operators in obtaining life limited part trace and complete operational and technical engine and aircraft documentation.

• Assist in the continual improvement of operations to decrease turnaround time

• Other duties as assigned:

  • Identifies and oversees the scanning of select technical and trace documents

  • Performs specialized technical research in support of individual Sales personnel and projects

  • Travels to outside locations to perform customer-based reviews as required

Your Boarding Pass:

Required:

• Minimum 3-5 years in aviation technical records or related field

• Eligible for employment in the US, Authorized to work in the US. Able to work in US without current or future need for visa sponsorship.

• Microsoft Office 365 proficiency

• Adobe Acrobat proficiency

• English language fluency, both written and verbal

• Proficient in SAP systems

• Proficient in Excel

Preferred:

• 2-year degree or equivalent work experience

• Familiar with the ATA system and aircraft maintenance terminology

• Familiarity with Federal Aviation Regulations

• Familiarity with OEM documentation

• A&P license/certification

Physical Requirements:

• Onsite 100%

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily.

• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily.

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily.

• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily.

• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Daily.

• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Once a month

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. N/A

• Sitting: able to sit for long periods of time in meetings, working on computer. Daily.

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

• Standing: able to stand for discussions in offices or on production floor. Daily.

• Travel: able to travel independently and at short notice. 0%

• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Daily.

Successful candidates for this role must be able to work in the US without current, or future, need of visa sponsorship/work authorization.

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company:

Employment Type:

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