Contracts Coordinator

If you need assistance with the application process, please notify IB Abel's Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

About Us

IB Abel's 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values-Responsible, Integrity, Results-Oriented, Ownership, and Professional-shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all levels of the company to maintain focus on our shared goals.

IB Abel (IBA) is committed to providing ample learning and career development opportunities to its team members via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System.

The Opportunity

We are seeking a Contracts Coordinator, who will be responsible for managing and completing contract and bid related documents.

Key Responsibilities

• Completion of qualification forms, subcontracts, and other contractual paperwork; working with estimators, project management, and others as necessary.
• Follow up and monitor the progress to ensure timely and accurate completion of subcontracts, subcontractor approvals and qualification forms.
• Coordinate insurance documentation requirements.
• Preparation and submission of bond request forms when necessary for certain projects.
• Organize and maintain filing system for information used frequently in qualifications, bid documents, contract documents, subcontracts, and other contractual forms.
• Creatively extrapolate existing information into new information to answer specific requests.
• Maintain logbook or other tracking system for contracts and subcontracts and change orders.
• Maintain timely and accurate filing system for executed contracts and subcontracts.
• Maintain and renew business licenses as needed.
• ISN and other Risk Platform updates as needed - (i.e. hour updates, number of employees, etc).
• FTE report updates; Insurance statistics reporting.
• Loss Control Fund Invoice submission.

Who We're Looking For

• Associate degree in business management or related field OR Paralegal certificate or Legal Assistant or at least 5 years' prior experience performing many of the responsibilities mentioned above.
• Background in the Construction or Legal Field is a plus.
• Must have strong verbal, written, and time management skills.
• Ability to handle multiple tasks and work under pressure.
• Self-starter and able to work with minimal supervision.
• Manage time efficiently to meet deadlines.
  
• Basic to moderate understanding of contract language and terminology.
• A "can-do" attitude, strong work ethic, and ability to collaborate effectively with various teams.
• Proficient in the use of Microsoft Word, PowerPoint and Excel and PDF editing programs.

Why Choose IBA

• Culture of Growth: Many of our leaders started in entry-level field roles and advanced within the company.
• Flexibility & Autonomy: We empower our team to succeed without micromanagement.
• Competitive Compensation & Benefits: Includes competitive salary, vehicle allowance program, 401(k) with company matching, tuition reimbursement, and comprehensive benefits package including medical, dental, and vision.
• Stability & Variety: Work for multi-generational family-oriented business on diverse, fast-paced projects without the stress of a large corporate structure.
• Incentives: Performance-based bonuses/incentives and a progressive PTO program that grows with your tenure!
• Collaboration: A team environment where we work together to solve challenges and celebrate wins.

Step Into a Career That Powers the Future!

IB Abel is an equal opportunity employer, all qualified applicants are encouraged to apply.