Executive Administrative Assistant

Overview

LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself: https://share.vidyard.com/watch/VfMVtWsvT1pn4T6nvUZxn1.

We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Calendar Management and Administrative Support - 50%

• Manages calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.
• Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.)
• Receives and announces telephone calls and visitors as needed
• Drafts meeting agendas, minutes and notes to submit to management for revision and final approval
• Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc.
• Sorts and distributes incoming mail to appropriate executives
• Serves as the liaison between executives and internal travel team regarding corporate travel
• Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)
• Coordinates associate gifting as needed
• Keeps management informed of area activities and of any significant issues
• Acts as professional representative for executive(s)

Corporate Projects and Initiatives - 40%

• Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc.
• Tracks progress and assists with scorecard updates

Reporting - 10%

• Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees.

SECONDARY FUNCTIONS (IF APPLICABLE)

• May work on special projects or other duties as assigned
• Serves as back-up to other Executive Administrative Assistants as needed

SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY

• Communicates with external vendors and service providers

QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS

• High School Diploma or equivalent required; Bachelor's degree preferred
• 0-2+ years of executive administrative assistance experience required

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to adhere to and exhibit the Company Values at all times
• Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills
• Ability to build relationships at all levels - internally and externally
• Strong customer service mindset
• Strong organizational and time management skills
• Ability to work independently
• Strong communication skills - both oral and written
• Ability to work with sensitive information and maintain confidentiality
• Solid critical thinking and problem-solving skills

KEY COMPETENCIES REQUIRED

Customer Focus

Manages Complexity

Balances Stakeholders

Resourcefulness

Plans and Aligns

Optimizes Work Processes

Collaborates

Communicates Effectively

Manages Ambiguity

Situational Adaptability

PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS

• Typical office environment - sedentary with typing, writing, reading requirements
• May be able to sit or stand
• Speaking, reading, writing, ability to use a telephone and computer
• Ability to exert up to 10 lbs. of force occasionally
• Ability to interpret various instructions
• Ability to deal with a variety of variables under only limited standardization

What is in it for you

Company-paid benets (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).
Healthcare benet options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).
Paid maternity and paternity leave.
Company sponsored 401k plan with company matching.
PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.
Tuition reimbursement for continuing education.
An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.

DISCLOSURES

SMOKING:

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.

DRUG TESTING:

As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing.

EEO Statement Requirements:

We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.