Junior Executive Administrative Assistant

Join Triumph!

At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That's why we're looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better.

Position Summary: The Junior Executive Administrative Assistant provides administrative support to the Chief of Staff by managing and coordinating calendars, heavy travel and logistics for the Office of the CEO, performing clerical functions such as preparing correspondences, detailed travel itineraries, reviewing flight invoices, assembling and submitting expense reports. Along with maintaining, ordering, and tracking supply inventory for the team. Must be able to work in a fast-paced environment, and work well within a team setting.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide assistance to the Chief of Staff, Chief Operating Officer, EVP of Corporate Strategy and Development and other senior executives as needed. Close coordination and communication with CEO's Executive Assistant team is imperative.
• Arrange and coordinate aircraft, flights, lodging, ground transportation, and activities, as requested. Prepare agendas and schedules for meetings, related to travel.
• Assist other departments as needed, including event and project management.
• Answer and transfer phone calls, screening and taking messages when necessary.
• Welcome and direct visitors and clients.
• Retrieve information as requested from records, email, minutes, and other relateddocuments;prepare written summaries of data when needed.
• Type correspondences, reports, memos, letters and other documents.
• Maintain filing systems and supply inventory as needed and retrieve corporate documents, records and reports.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Review flight invoices.
• Prepare and complete expense reports each month.
• Respond to and resolve administrative inquiries and questions.
• Handle other responsibilities and duties, as assigned in a timely manner.

EXPERIENCE & EDUCATION

The successful candidate will possess a solid administrative background, and the ability to positively engage with team members across a diverse background. Additionally, the ideal candidate should possess the following:

• Associate'sDegree required, Bachelor's Degree preferred.
• Minimum of three (3) years of related work experience in an administrative support, travel agency, or concierge customer service role is required.
• Previous invoice factoring and/or financial services experience is a plus.
• Intermediate to advanced skills in Microsoft Office Products: Excel, Word, Outlook, and PowerPoint - Experience in Office365 is a plus.

SKILLS & ABILITIES REQUIRED

• Confidentiality
• Integrity
• Discretion
• Technical Proficiency
• Communication (verbal and written to include spelling and grammar usage)
• Attention to Detail
• Organizational Skills
• Strong Work Ethic
• Time Management (punctual and complete tasks in a timely manner)
• Problem Solving
• Adaptability and Willingness to Learn
• Humility and Self-Awareness
• Ability to Handle Stress
• Resourcefulness
• Tenacity and Resiliency
• Teamwork and Collaborative Skills
• Project Management and Multitasking Skills

Work Environment

The work environment characteristics described here may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time. Occasional stooping or kneeling may be necessary.
• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephone.
• Specific vision abilities are required by this job due to computer work.
• Light to moderate lifting is required.
• Regular, predictable attendance is required.

We offer Medical, Dental, Vision, Paid Time Off, 401k and much more.

Go on. Do it. Apply Today!