Event Coordinator

The Office of University Event's (OUE) mission is to elevate the brand and reputation of the university by planning, coordinating and executing signature and university-wide events that engage our internal and external communities, positioning MSU Denver as a leader in the Denver Metro area and beyond.

POSITION SUMMARY

The Event Coordinator is responsible for supporting the overall Office of University Events mission and assisting with a variety of signature events - the largest of which are the Fall and Spring Commencement ceremonies. Other events include but are not limited to presidential speaker series, employee recognition events, campaign events, and pop-up 3rd party events.

DUTIES/RESPONSIBILITIES:

Administrative Duties - 40%

• Perform daily activity of the office operation including but not limited to: answering multiple email accounts, performing a wide variety of data entry, responding to client inquires, typing routine correspondence, copying, mailing, inventorying, proof-reading and other basic duties

• Create OUE weekly team meeting agendas and minutes

• Maintain good customer relations by answering questions and concerns with timely and knowledgeable responses

• Maintain database and contact lists of constituents such as committee members and volunteers and assist with communication to committees

• Facilitate some reservation walk throughs prior to an event as well as check on space afterward to ensure proper strike

• Support in managing monthly Event Coalition meetings for all planners on campus

• Manage incoming event support requests and coordinate the support with the appropriate team members

• Assist with the management of vendor and constituent database, including data collection, entry and maintenance

• Lead organization of all department supplies, equipment and decor in multiple closets

• Develop student employee training as relates to onboarding, commencement, special event timelines and web related updates

• Create name badges for certain events and meetings

• Cross trained in reservation and scheduling support of specific campus spaces

• Oversee SharePoint folder maintenance

• Serve on the commencement committee and event coalition

• Maintain a satisfactory, positive working relationship with supervisor, co-workers, clients, and others

• Perform other duties and special projects for the department/division as assigned

Event Planning - 60%

• Provides direct support for signature events such as ordering event supplies, tracking RSVPs, coordinating volunteers, working with vendors and assembling event support materials such as packets and folders

• Communicate with guests, speakers or vendors before and after events to answer questions, confirm arrangements and capture post-event insights

• Track event timelines and ensure activities stay on schedule

• Assist with all misc. duties of Commencement including timelines, meeting reminders, agenda creation, meeting minutes and checklists

• Coordinate any new pop-up or 3rd party events from planning to execution

• Keep track of all upcoming events happening on campus and make sure it's on the internal events schedule

• Help organize the scheduling of university level events with specific Auraria campus venues

• Assist on-site with event set-up, event management and event break-down

• Manage volunteer coordination for OUE signature events

• Adhere to Standard Operating Procedures (SOPs) and university protocols to ensure compliance with applicable laws and best practices

REQUIRED QUALIFICATIONS:

2-3 years in event coordination, specifically in an event venue or catering

High level of both administrative and interpersonal professionalism

Ability to work independently as well as in a team environment

Ability to effectively multitask and prioritize

Solid written and oral communication skills.

Flexibility to work all signature events which may be outside of typical business hours

Working knowledge of the Microsoft Office Suite computer software

Ability to lift 25 to 50 lbs. Stand for a length of time, assist with event set up and tear down

PREFERED QUALIFICATIONS:

Experience working in hospitality or higher education sector

Excellent organization skills and professional manner

Superior customer service skills

Ability to work evenings and weekends as needed

Salary for Announcement
Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The salary range that the University reasonably expects to pay for this position is $45,000-$58,240
This equates to an hourly range of approximately $21.63- $28.00.

This position is 0.5 FTE (Part Time), paid monthly, and is eligible for MSU Denver benefits.
At 20 hours per week, the part-time annual salary range is approximately $22,500- $29,120

Instructions to Apply
Applications accepted until position filled; priority given to applications received by July 7, 2025.

For full consideration, please submit the following documents:
Resume
Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
3 professional references will be required of the finalist. One reference must be a prior supervisor.
Official transcripts will be required of the candidate selected for hire.