Business & Operations Analyst

Under general supervision, the Business and Operations Analyst 2 provides accounting, analytical and operational support for the Parking and Transportation Services Department. The responsibilities of this position include, but are not limited to, general accounting, posting general ledger activity for month-end close, monthly auditing and reconciliations, basic accounting-related research, workflow documentation, and project assistance.

This position supports departmental nancial operations by processing nancial transactions such as the creation and modication of purchase orders and requisitions, invoice payment processing, credit reconciliations, cash audits and travel expense reimbursements. Under direction, the Business and Operations Analyst 2 maintains a variety of Excel trackers, worksheets and other informational resources, at the direction and for parking leadership. This position also provides professional-level administrative support, under minimal supervision, and developing business cases for a wide range of initiatives to support department leadership and provides recommendations to apply across the Health Campus. Creates specifications for reports and analysis based on business needs and required/ available data elements. Optimizes the performance of enterprise business intelligence tools by defining data to filter and index that add value to the user. #CA-SB

Apply By Date 7/3/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree business administration, economics, statistics, educational administration, political science, or an allied field or equivalent experience/training.
• Several years of experience in administrative analysis or operations research.
• Experience in business management, accounting principles and practices, and enterprise or internal services fund accounting.
• Experience with developing complex budgets, establishing internal controls financial analysis, forecasting and strategic planning to analyze and compile fleet data and reports.
• Experience analyzing workflow and designing efficient business processes to continually review and recommend best practices.
• Experience with database management systems to retrieve and analyze information to form detailed and comprehensive reports and dashboards.
• Computer experience to use spreadsheets, word-processing, e-mail/calendaring and navigation software, and other standard office equipment.
• Independent judgment skills to determine the type of quantitative data needed for analyses and to develop recommendations based on the analysis.
• Strong writing and communication skills to prepare and present documents, reports, proposals for management and correspondence with various internal/external constituencies.
• Administrative and analytical expertise to support PATS Management business and financial decisions for sustainability planning.
• Strong interpersonal and communication skills to effectively interact with individuals of varying backgrounds.

Preferred Qualifications

• Certifications in Parking operations such as CPP or CAPP.
• Experience in Parking or Transportation industries.
• Experience interpreting, applying and communicating campus accounting policy and procedures to provide advice for management and exchange information.
• Experience with University systems (M5, Tririga, Kuali, MyAggie)
• Experience working with all areas of parking, transportation and fleet services.
• Knowledge of Parking Access Revenue Control Systems.
• Organizational and time management skills to effectively prioritize workload, handle multiple tasks, meeting multiple deadlines with frequent interruptions.
• Skill to work independently and as part of a team to support management for decision-making and long range planning.

Key Responsibilities

• 40% - General Financial and Accounting Duties
• 25% - Accounts Payable/Receivable and Vendor Management
• 15% - Operational Analysts and Performance Monitoring
• 10% - Accounts Payable/Recievable and Vendor Management
• 5% - Front Counter Operations
• 5% - Health and Safety Practices

Department Overview

The Parking, Transportation, and Fleet Services Department at the UC Davis Medical Center in Sacramento, CA plays a crucial role in supporting the operational needs of the medical center, while enhancing accessibility and mobility for patients, visitors, and staff. The department is dedicated in providing essential services that ensure seamless transportation solutions and promote sustainable practices. The departmental focus is on enhancing operational efficiency, improving user experience, and ensuring a safe and sustainable environment for all stakeholders involved.
Key Operational Components:

* Parking and Valet Services: Offering a range of parking and options, including patient and visitor lots, valet and stacked parking, employee parking options, and accessible parking stalls. Monitor and manage parking daily operations to ensure parking is available to accommodate the high volume of traffic and parking demand.

* Fleet Services: Manages a diverse fleet of vehicles used for patient transport, medical supply deliveries, Maintenance and repair services and employee travel. Ensures fleet vehicles are well-maintained, safe, and environmentally compliant, incorporating sustainable practices.

* Transportation Services: Operates shuttle services that facilitate connections between various medical center facilities and nearby offsite locations, enhancing accessibility and convenience for patients and visitors. Implement programs and promoting eco-friendly practices, the department encourages the use of public transit, biking, and carpooling to reduce the carbon footprint and alleviate parking congestion.

* Technology Integration: Leverages advanced technologies to enhance customer experience, including mobile applications for real-time parking availability and shuttle tracking. Incorporates digital payment systems for seamless transactions to improve user experience and efficiency.

* Safety and Security: Prioritizes the safety and security of all users in parking and transportation areas through surveillance, regular security patrolling, and well-lit facilities.

* Sustainability Initiatives: Promotes initiatives aimed at reducing the carbon footprint through the Green Commuter programs, electric vehicle adoption, alternative fuel options, and sustainable transport programs.

The UC Davis Medical Center's Parking and Transportation Department is committed to enhancing the overall experience of its users while aligning with the medical center's vision of health and community service.

POSITION INFORMATION

• Salary or Pay Range: $26.82 - $47.61
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: FINANCIAL SVC ANL 2
• UC Job Code: 004627
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Day Shift
• Location: Facilities Support Srvcs Bldg (HSP068)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not a H-1B Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work an alternate work schedule and overtime to meet deadlines and operational needs. Work a flexible schedule with occasional evenings/nights and weekends that may include varied lunch hours. Restricted vacation during peak demands. Travel to and attend meetings, trainings, or conferences that may be several days and requiring overnight stays. Employee is personally responsible for following safety guidelines/procedures.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks