Executive Assistant - Asheville Campus

Monday - Friday, 8:00 AM - 5:00 PM. Occasional Evening Work

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School's Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).

Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world's most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.

The Executive Assistant provides comprehensive administrative and executive support to the Regional Associate Dean and other faculty leaders on the Asheville Campus, including calendar and email management, event planning, and office operations. This role oversees daily administrative functions, ensures timely and high-quality follow-up on assignments and commitments, and manages complex scheduling and travel arrangements. Serving as a key point of contact, the Executive Assistant handles confidential information, triages inquiries, and independently resolves issues as authorized. The position also includes front desk and office management responsibilities such as answering phones, maintaining common areas, managing supplies and equipment, and supporting campus events. All duties must be carried out with professionalism, attention to detail, and adaptability to shifting priorities in a dynamic environment. The Executive Assistant oversees the weekly calendar for courses in the Doctor of Pharmacy program and serves as a proctor for tests and quizzes. Effective communication skills are required.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

The successful candidate must demonstrate the ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes. The incumbent must be skillful in organizing, planning, and managing administrative activities; be able to multitask in a demanding and constantly changing environment. This position involves frequent interactions with students so exceptional communication skills (both oral and written) as well as commitment to outstanding customer service is of utmost importance. Ability to understand and uphold the confidentiality of highly sensitive information, professional demeanor, and strong commitment to quality in all activities is also required.

3 years of administrative experience in a higher education environment is preferred. Previous exposure to business and a scientific/research operations type environment is a plus.

Public Notary Certification

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.