Senior Marketing Proposals Coordinator-NYC

Job Title: Senior Proposal Coordinator
Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Marketing
Department: Proposal
Reports to: Proposal Manager
Supervisory Duties: Yes

Job Description
The Senior Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery - from concept to completion.

Responsibilities / Essential Functions

• Assume a lead role in preparation of responses to RFQs, RFPs and Interviews in association with the assigned Project Executive and input from various team members.
• Proposal tracking and follow-up.
• Writing, development, and ongoing maintenance of qualifications materials.
• Client Relationship Management system (Cosential) support related to company information, employee resumes and project information.
• Maintaining brand integrity and quality control.
• Electronic and hard copy file management.
• Coordination with other members of the Marketing team to complete additional marketing tasks.
• Prepare standard and customized qualifications for new business opportunities.
• Prepare interview materials: interview books, boards, handouts, team cards, PowerPoint presentations.
• Review and update standards as new project sheets are written, photos taken.
• Develop and maintain library of boiler plate information.
• Work with project team members and Marketing Department to create and maintain project information sheets.
• Work with project team members and Marketing Department to create and maintain resumes.
• Assist Project Teams in preparation of deliverables to ensure consistency of corporate image.

Key Skills

• The multi-tasking aspects of this position also cannot be overemphasized.
• The successful candidate will be a high-energy individual with a can-do attitude who is detail oriented.
• Ability to work well with others, showing flexibility and good listening skills.
• Ability to interview others, translate information and write logically and concisely.
• Strong attention to detail with constant consideration of quality.
• Willingness to learn, teach and be a team player.
• Ability to coordinate and manage large teams during RFQ/RFP/interview development.
• Ability to work under pressure with competing schedule demands.
• Ability to switch gears frequently and smoothly.
• Organizational, time management and project prioritization skills.
• Ability to take initiative and to be persistent.
• Willingness to work overtime when deadlines are required.

Required Experience

• 5-7 years of relevant experience in architecture/engineering/construction industry proposal and presentation coordination.
• Bachelor's degree, preferably in English, Marketing, Journalism or Communications.
• Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign).