Marketing Proposal Coordinator-NYC

Job Title: Proposal Coordinator
Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Marketing
Department: Proposal
Reports to: Proposal Manager
Supervisory Duties: No

Job Description

The Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery - from concept to completion.

Responsibilities / Essential Functions

• Assume a lead role in preparation of responses to RFQs, RFPs and Interviews in association with the assigned Project Executive and input from various team members.
• Proposal tracking and follow-up.
• Writing, development, and ongoing maintenance of qualifications materials.
• Client Relationship Management system (Cosential) support related to company information, employee resumes and project information.
• Maintaining brand integrity and quality control.
• Electronic and hard copy file management.
• Coordination with other members of the Marketing team to complete additional marketing tasks.
• Prepare standard and customized qualifications for new business opportunities.
• Prepare interview materials: interview books, boards, handouts, team cards, PowerPoint presentations.
• Review and update standards as new project sheets are written, photos taken.
• Develop and maintain library of boiler plate information.
• Work with project team members and Marketing Department to create and maintain project information sheets.
• Work with project team members and Marketing Department to create and maintain resumes.
• Assist Project Teams in preparation of deliverables to ensure consistency of corporate image.

Key Skills

• The multi-tasking aspects of this position also cannot be overemphasized.
• The successful candidate will be a high-energy individual with a can-do attitude who is detail oriented.
• Ability to work well with others, showing flexibility and good listening skills.
• Ability to interview others, translate information and write logically and concisely.
• Strong attention to detail with constant consideration of quality.
• Willingness to learn, teach and be a team player.
• Ability to coordinate and manage large teams during RFQ/RFP/interview development.
• Ability to work under pressure with competing schedule demands.
• Ability to switch gears frequently and smoothly.
• Organizational, time management and project prioritization skills.
• Ability to take initiative and to be persistent.
• Willingness to work overtime when deadlines are required.

Required Experience

• 2+ years of relevant experience in architecture/engineering/construction industry proposal and presentation coordination.
• Bachelor's degree, preferably in English, Marketing, Journalism or Communications.
• Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign).