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Clinical Supply Chain Coordinator

YOH Services LLC
United States, Massachusetts, Cambridge
Apr 22, 2025
Clinical Supply Chain Coordinator Category: Admin/HR/Accounting/Finance Employment Type: Contract Reference: BH-384540 Clinical Supply Chain Coordinator Cambridge, MA (Hybrid, 2 - 3 days onsite) 6 month contract, potential extension or perm conversion Pay rate: $25 - $27 (depending on experience) Summary: This role is for someone who is a specialist managing documentation and supporting a clinical supply chain team. It involves filing documents into trial master files. *Minimum 3 years of administrative / documentation experience with a proficiency in MS Office and Adobe PDF's. Experience with digital documentation, TMF Trial Master Files, ETMF and EQMS. Education: Experience over degree: Minimum HS Diploma (the hiring manager is more focused on proficiency and the ability to do the job). Preferred Experience: Smartsheets is a plus Veeva ETMF is a plus Pharma industry experience is a plus Supply chain experience HUGE plus Job Overview: The position will optimize and organize the flow and storage of clinical supply chain documentation and deliverables. In addition to administrative support, the coordinator will collaborate with the Clinical Supply Chain (CSC) team to help drive process improvement initiatives within the department. This dynamic role offers significant opportunities for personal and professional growth, allowing for the utilization and development of additional skills. The employee must be able to leverage their existing skills and abilities to work effectively at the science-development-business interface. All activities and decisions are to be conducted in accordance with Company policies & SOPs, FDA & global regulatory guidelines (including cGMP/cGLP/cGCP). Responsibilities: Manages departmental email inbox and files documents in appropriate repositories (eTMF, eQMS, Share Drives such as Box or Sharepoint, etc). Independently identifies daily CSC issues that arise and determines resolution or appropriate team member escalation Serves as a departmental resource for clinical supply team internal technologies. Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, minute- or note-taking and assembling/editing PowerPoint presentations. Maintains high level of confidentiality and discretion when handling sensitive information during the execution of departmental objectives. Supports contract processing, invoice and purchase order tracking. Organizes and files documents for daily business needs. Propose continuous improvement opportunities to increase efficiencies within CSC Initiate approved interdepartmental projects and provide project management assistance when necessary. Support project transitions across teams May assist with on-boarding of new hires, either colleague or contractor staff. Maintain departmental document/knowledge repositories. Qualifications: Minimum high school diploma or certification required. Associate or Bachelor's degree a plus. Minimum of 3 years administrative experience. Knowledge of principles and practices of organization, planning, records management, and general administration. Ability to prioritize work assignments. Competency in Windows, MS Office (Word, Excel, PowerPoint), Adobe PDFs and other relevant computer software. Strong communication skills, verbal and written. Excellent organizational and time management skills. Exceptional attention to detail. Ability to work independently with limited guidance and direction. Good analytical and problem-solving skills. Ability to hit the ground running quickly. Estimated Min Rate: $25.00 Estimated Max Rate: $27.00 Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities** to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.