C130 - Administrative Assistant

C130 - Administrative Assistant

Performs a variety of secretarial and administrative duties for two managers and six team leads supporting a workforce of approximately 141 employees.

Must be able to interact, coordinate and disseminate information with employees, internal and external customers. Performs training coordinator function for the project. Monitors and reports employee training status and enrolls employees in classes. Maintains training plans/paths for various department positions. Maintains and controls department training files. Monitors and reports employee training status. Coordinates and schedules conferences and meetings including rooms, announcements, audio/video and other equipment as needed. Performs normal office functions such as setting up and maintaining alphabetical, numerical, and/or subject files; receiving calls and making proper referrals; and picking up and distributing mail. Uses personal computers and standard desktop software to compose reports, presentations, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Coordinates travel arrangements and prepares expense reports. Maintains and controls personal and proprietary data exercising sound judgment. Monitors office supplies and submits requests for replenishment. Oversees and submits expense reports for employee safety shoes and safety glasses reimbursement programs. Performs other duties as assigned. Exercises appropriate interpersonal skills in interacting with employees and customers. Equipment custodian for office equipment and Air Force computers used on the project.

• Proven administrator or assistant experience.
• Proficient in Microsoft Suite of Programs: Word, PowerPoint, Excel, Outlook, and Project.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to obtain and maintain DoD Secret Security clearance

• Familiar with Air Force Training and IMDS system
• Familiar with Air Force computer systems, access and security.
• Familiar with Air Force Commander Support Staff type functions.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.