Departmental Secretary

Ball State University

United States, Indiana, Muncie

2000 West University Avenue (Show on map)

Apr 18, 2025

Posting Details

Position Information

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Position Title	Departmental Secretary
About this Opportunity	The Department of Educational Psychology welcomes applications for a Departmental Secretary. This position will not only allow you to play a key part in the educational journey of others, but also offers a range of benefits that make it especially rewarding. You'll enjoy working alongside friendly and supportive co-workers in an environment that values collaboration and growth. In addition, staff members receive a generous assistance on college education-not just for themselves, but also for their spouses and dependents. With the added flexibility of one remote workday each week, this position strikes a great balance between professional fulfillment and personal well-being.
Salary Grade	9
Wages Begin At	15
FLSA	Non-Exempt
Hrs/Week	40
Pre-Employment Screening	Requires successful completion of a background check.
Position Function	Provide secretarial and administrative support for faculty and graduate students; organize and coordinate the work flow of students through the department offices.
Minimum Education	Eighteen months of specialized training or education beyond high school or equivalent.
Minimum Experience	One through three years of secretarial, office, or other related support experience; word processing and database software experience.
Minimum Other	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Authorization to work in the US	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience	Additional years of experience; proficiency with Word, powerpoint, Access and Excel.
Preferred Other
Position Title(s) Supervised	None.
EEO Statement	Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.
About Ball State University	Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Learn more about Ball State's total compensation package by trying our Total Compensation Calculator	https://www.bsu.edu/about/administrativeoffices/humanresources/jobs
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:	https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:	IN Indiana
Department	Educational Psychology:800050
Department Information
Department Email or Phone Number	steffanie.mock@bsu.edu

Duties & Responsibilities

Ranking	1
Job Duty	Support Program Directors: * Assist in corresponding with applicants both before and after admission. * Monitor SLATE database for incomplete admissions, track unenrolled students post-admission, and contact those students to help them stay on track. * Support graduate students in completing necessary forms (e.g., green sheets) in a timely manner.

Ranking	2
Job Duty	Travel Authorization and Reimbursement: * Facilitate the completion of travel authorization forms and ensure timely reimbursement processing.

Ranking	3
Job Duty	Assist graduate students: * Obtaining library privileges, request transcripts; apply to graduate. * Maintain department records related to graduate and doctoral assistants. * Assist with problems or questions.

Ranking	4
Job Duty	Assist faculty: * Preparation of class materials. Copying tests. * Acquire syllabi and making sure in compliance with Teachers college requirements. * Prepare, submit and maintain copies of grade change forms. * Assist with minutes for committees. * Monitor grade submissions and class lists sent by Registrar office.

Ranking	5
Job Duty	Provide backup to AC: * Supervising and supporting undergraduate student assistants. * Advise regarding procedures and policies for the department. * Maintaining the Educational Psychology website and program information.

Ranking	6
Job Duty	Maintain front office: * Answer department phones. * Take messages. * Receive and forward email faxes to appropriate faculty. * Process all mail and overnight packages; check-in and track deliveries to the Educational Psych. Dept.

Ranking	7
Job Duty	Perform other related duties as assigned.

Ranking	8
Job Duty	Maintain regular and predictable attendance.

Posting Detail Information

Posting Number	202501613SF
Number of Vacancies	1
Desired Start Date	05/05/2025
Position End Date (if temporary)
Open Date	04/18/2025
Close Date	05/02/2025
Open Until Filled	No
Special Instructions Summary
Information for Applications Requiring a Cover Letter	In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.