Administrative Manager, Journalism and Media, Moody College of Communication

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

To manage the administrative support services of the School of Journalism and Media and support the Director and School leadership on complex issues of academic administration and management.

• Coordinates, plans, and/or provides administrative oversight to School activities and events (including conferences, panels, and camps) with the Director, Faculty, and Staff. Provides administrative oversight of department communications including unit website, social media platforms, and other internal and external communications from the School. Meet with the Director regularly to discuss department operations. Initiate discussion and inform the Director of upcoming deadlines, on-going processes, and other departmental updates.

• Directly supervises department staff. Establishes priorities, procedures, and deadlines. Sets work schedules and reviews work priorities for staff. Evaluates progress and overall work performance. Coordinates the overall human resource function for the School. Provides administrative stability and leadership to the Director, Faculty, Staff, and Students by balancing the sound use of independent judgment with appropriate consultation.

• Coordinates planning academic undergrad and graduate course offerings each semester and manages it within instructional budget limits and projections, maximizing undergraduate student credit hours and other university, college, and unit priorities.

• Supervises all operational aspects of the Faculty recruitment process. Advises the Director and other Faculty of the need for temporary Lecturers. Coordinates recruitment and hiring process for temporary Faculty.

• Serves as front-line coordinator and advisor to faculty concerning promotion process and works with the Director, School's Budget Council, and Dean's Office to assemble dossiers and ensure compliance with all procedures and requirements. Initiates and coordinates preparation of materials for mid-tenure and post-tenure reviews. Attend and participate in School, College and University meetings, trainings, events.

• Ensures compliance and consistency with System, University, College and unit policies, procedures and systems. Ensures compliance with Federal/State laws, University, college and School policies. Seeks and provides information to the Director, Faculty, Staff and grad students to guide compliance with policies and procedures. Reports procedure/policy changes to the appropriate groups. Develops and generates numerous reports. Writes, maintains, and ensures compliance with policies and procedures.

• Responsible for overall workflow of School business. Sets priorities and timelines. Manages fiscal affairs for the School, in close coordination with the Director, Staff members, and the Dean's Office. Oversees all financial matters, providing planning and oversight for the instructional budget, operations, classified staff, faculty, graduate assistants, fees, recruitment, travel, grants, conferences, scholarships, and other unit expenses and revenues.

• Other related functions as assigned.

Bachelor's degree and five years of responsible level experience in program management and coordination of programs, or Masters degree and three years of above experience. Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. Ability to meet overlapping deadlines. Demonstrated strong organizational skills. General financial and budgeting knowledge. Excellent interpersonal, oral communication, and writing skills. Demonstrated analytical, problem-solving and critical thinking skills. Demonstrated ability to perform work independently. Experience supporting faculty and staff.

Relevant education and experience may be substituted as appropriate.

The ideal candidate should be innovative, skilled at anticipating changing priorities, a self-starter, highly collaborative, able to work well under changing environments, respond well to feedback, and work well as part of a team. Skilled with interacting with a variety of constituents/customers. Experience with *DEFINE and Workday. Working knowledge of university policies and procedures and an understanding of university organizational, cultural and academic structure as well as knowledge of resources. Experience with university's HR policies and procedures, including faculty affairs.

$72,000 + depending on qualifications

• Typical office environment

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.