Finance and RFP Administrator

Metropolitan Council
$85,987.20 - $139,526.40 Annually
medical insurance, dental insurance, life insurance, vision insurance, retirement plan, pension
United States, Minnesota, Saint Paul
390 Robert Street North (Show on map)
Apr 15, 2025
WHO WE ARE This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin. We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that reflects the communities we serve. Metropolitan Transportation Services (MTS) provides public transit service through contracts or partnerships with counties to deliver six major programs: Metro Mobility/ADA, Transit Link dial-a-ride, Metro Move, Metro micro, contracted regular-route bus service, and Metro Vanpool. MTS also conducts planning for the regional transportation system that includes highways, transit, aviation, freight, and bicycle and pedestrian connections. The Metropolitan Council is the region's federally designated Metropolitan Planning Organization. How your work would contribute to our organization and the Twin Cities region: The Finance and RFP Administrator is responsible for managing the Request for Proposal (RFP) process to ensure continuity, timeliness and accuracy in selecting and contracting Contracted Services providers. This position is also responsible for ensuring accurate and timely payment for existing contracts with providers. The Finance and RFP Administrator will act as a resource for financial reporting and tracking to support department financial planning and budgetary requirements. What you would do in this job Develop and manage a consistent Request for Proposal (RFP) process for finding, developing and contracting with Suppliers for contracted transit services. Create procedures for RFP development. Coordinate evaluation panel selection and training. Create and document proposal evaluation criteria and organize and facilitate proposal evaluation meetings. Coordinate responses for prospective bidders/proposers on bid documents. Create financial reports to summarize activities and analyze them against program goals and requirements. Document activities, monitor performance and ensure compliance with Council plans. Provide financial data using systems and reports for the operating budget based on Council policy and contractual language. Create ad hoc customized reports. Review and process invoices and payments for contracted suppliers. Inspect reporting for compliance with the contract. Process requests for payment utilizing procurement software ensuring payments are completed in compliance with the terms of the contract. Review and audit reports and contractor data for accuracy and completeness. Serve as the main contact for managing purchases and procurements, supporting the department's hardgoods and service requirements. Receive and enter purchase orders, create forms for hard goods, and create contract procurement process documents. Other related duties as assigned. What education and experience are required for this job (minimum qualifications) Any of the following combinations of completed education (in business administration, accounting, finance or related area) and experience in contract or program management, procurement or financial reporting: Bachelor's degree with four years of experience Associate degree with six years of experience High school diploma/GED with eight years of experience What additional skills and experience would be helpful in this job (desired qualifications): Experience with PeopleSoft financial software. Experience with service contracts. Experience or familiarity with public transit terminology. Project management skills. Experience working with diverse populations of internal and external customers. What knowledge, skills and abilities you should have within the first six months on the job: Knowledge of auditing standards and techniques; basic accounting principles and reporting requirements. Knowledge of contract preparation and administration. Knowledge of procurement principles and understanding of policies and procedures. Knowledge of financial fundamentals, including budget and spend reporting. Knowledge of financial and procurement reporting systems. Knowledge of financial analysis strategies and techniques. Proficiency in Microsoft Word, Excel, and PowerPoint. Ability to calculate figures and amounts such as discounts, interest and percentages. Ability to interpret and apply mathematics and statistical methods. Ability to read, analyze and interpret contracts and legal documents. Ability to create and run reports using reporting software. Ability to influence, instruct and negotiate with individuals to gain their understanding, cooperation and action. Ability to write reports, business correspondence and procedure manuals. What you can expect from us: We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. We encourage our employees to develop their skills through on-site training and tuition reimbursement. We provide a competitive salary, excellent benefits and a good work/life balance. More about why you should join us! Additional information Union/Grade: AFSCME / Grade H FLSA Status: Exempt Safety Sensitive: No What your work environment would be: You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. What steps the recruitment process involves: We review your minimum qualifications. We rate your education and experience. We conduct a structured panel interview. We conduct a selection interview. Once you have successfully completed the steps above, then: If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation. If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position. IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration. The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.