Administrative Support Associate - Advanced

East Carolina University

$33,540 - $48,857

United States, North Carolina, Greenville

Apr 11, 2025

Position Details

Position Information

Job Title	Administrative Support Associate - Advanced
Position Number	400528
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://pediatrics.ecu.edu/residency/
Advertising Department	PEDS--RESIDENCY
Division	ECU Health/BSOM
Classification Title	10421 Administrative Support Associate
Competency Level	3 - Advanced
Working Title	Assistant Residency Coordinator
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$33,540 - $48,857
Anticipated Hiring Range	$33,540 - $40,856
Salary Grade Equivalency	GN06
Work Schedule	M-F
Work Hours	8:00am - 5:00pm
Position Location (City)	Greenville
Job Category	Staff - Office/Clerical
Organizational Unit Overview	It is the mission of the Department of Pediatrics, East Carolina University Brody School of Medicine, to provide exemplary medical education/training of physicians in pediatric medicine at the undergraduate and graduate levels. Additionally, it is the mission of the department to provide model comprehensive primary and consultative subspecialty care to children of eastern North Carolina, advance scientific knowledge through basic and clinical research, and provide continuing medical education opportunities for physicians in the region.
Job Duties	This position with the maintenance of current and previous residents' files, which involves but not limited to schedules, evaluations, attendance, letters, and some post-graduate data to adhere to ACGME, GME, and pediatric specialty guidelines. Data input into MedHub, Thalamus, and other software utilized by the residency program. Assist with event planning such as graduation, intern orientation, and yearly resident retreats. Oversee travel expenses, resident education funds, and purchasing for residency program. Serve as an instrumental part of residency recruitment season.
Minimum Education/Experience	High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education	Experience working in an administrative role.
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	04/10/2025
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	04/21/2025
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/85195
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement	East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.