Senior Manager

Job Posting Title:

----

Hiring Department:

----

Position Open To:

----

Weekly Scheduled Hours:

----

FLSA Status:

----

Earliest Start Date:

----

Position Duration:

----

Location:

----

Job Details:

This position provides for work-life balance with typically a 40-hour work week that includes flexible work arrangements. Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university. Our Benefits and Deductions Teams are responsible for deducting, remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. We ensure compliance with federal, state and university laws and guidelines. To learn more about our department, visit payroll.utexas.edu

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Provide operational leadership to the Benefit and Deductions Team within Payroll Services. This role requires working knowledge of the payroll cycle as well as benefits administration and tax compliance. This position oversees reporting and analysis for the UT System Employee Retirement programs.

• Counsel, mentor and evaluate job performance of team members. Encourage development and promote learning opportunities. Help foster cooperation within the office to provide a positive and healthy work environment. Provide leadership, promote integrity, teamwork, respect, opportunity, ownership and open communication with others.
• Manage Retirement Team duties related to reporting/remittances to the Teacher Retirement System. Evaluate reporting requirement along with system capabilities to develop business processes that will ensure accurate and efficient reporting to TRS. Serve as a member of the TRS Employer Advisory Committee; provide feedback, propose improvements and bring issues forward to TRS.
• Provide oversight for reporting/remittances for the Optional Retirement Plan, Tax Sheltered Annuities (traditional and Roth) and the Deferred Compensation Plan; IRS plan limits analysis and compliance across various plans; confirmation of employee deductions to ensure quality service to the university community. Ensure coverage for critical processes to meet deadlines.
• Manage Tax and Deduction Team duties ensuring deadlines are met. Oversee calendar year-end processes to ensure accurate and timely tax reporting. Ensure state Comptroller HRIS reporting is done accurately and timely. Oversee taxable fringe benefit reporting, processing of federal, state and local tax deductions on payroll and administration of the student FICA exemption. Ensure compliance with child support, administrative wage garnishments and other deductions and remittances via ExpertPay and vouchers. Approve journal entries, refunds, manual payments and on-demand payroll payments.
• Monitor calendar and fiscal year-end processes to ensure accuracy of benefit elections and tax reporting to maintain compliance with UT System, state and federal regulations. Assist with requests for information by federal, state, and local entities. Provide requested payroll information, answer inquiries, prepare schedules and coordinate information with others in the office, as well as other departments.
• Develop, implement and maintain business processes and systems that support tax, benefit administration, and payroll processing. Work with functional and technical staff to design, test, and implement changes to existing processes and systems to gain efficiencies. Ensure compliance with federal, state and university regulations regarding employee insurance programs. Review Insurance Payroll Processing and Reconciliation reports. Work with Human Resources, employees, and EBITS teams to resolve issues.
• Other related functions as assigned.

• Bachelor's degree with related experience in finance, accounting, or payroll.
• Experience managing and leading a team.
• Professional demeanor with experience employing diplomacy and confidentiality in all business matters.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree in Accounting or Finance.
• Experience with Workday, UT System benefits administration, and DEFINE.
• Experience working directly in payroll or employee benefit administration in higher education.

$95,000

• Standard office conditions.
• Manual dexterity
• Daily use of a keyboard and desktop computer

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

----

Retirement Plan Eligibility:

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.