Contract & Procurement Specialist

The Information Technology (IT) Contracts and Procurement Specialist plays a key role in supporting the procurement and contract management processes for IT-related products, services, and contracts. This position ensures that all IT procurement activities are executed efficiently, compliant with company policies, and aligned with budgetary requirements. Working closely with various internal departments such as IT, finance, legal, and external vendors, this role focuses on streamlining operations and maintaining organized records to support the effective administration of IT contracts and procurement processes.

ESSENTIAL FUNCTIONS

IT Contract Administration:

• Assist in drafting, reviewing, and maintaining IT-related contracts, including those for products, services, software, and cloud services.
• Ensure all contracts are stored and filed in accordance with company policies and legal standards.
• Support the contract lifecycle by tracking important deadlines such as renewals, amendments, and terminations, and maintaining up-to-date records.
• Coordinate with the legal team to ensure contracts adhere to company and regulatory requirements.

Procurement Process Support:

• Provide administrative support in sourcing IT products and services, including hardware, software, and technical support.
• Assist in the evaluation and comparison of bids and proposals, ensuring all documentation is properly filed and easily accessible.
• Support the processing of purchase orders and maintain tracking systems to monitor procurement progress.

Supplier Relationship Management:

• Maintain accurate and up-to-date contact information and documentation for all IT suppliers.
• Coordinate communications between internal departments and external suppliers to ensure smooth delivery of products and services.
• Assist in tracking vendor performance by collecting necessary data and reports, ensuring compliance with established terms and service level agreements (SLAs).

Compliance and Risk Support:

• Ensure that all procurement and contract-related documentation complies with internal policies and industry regulations.
• Assist in identifying potential compliance risks and maintain records of actions taken to mitigate them.
• Help prepare and organize documentation for internal audits and compliance reviews.

Documentation, Reporting, and Data Entry:

• Maintain accurate and organized records of contracts, purchase orders, vendor communications, and other procurement-related documents.
• Prepare periodic reports summarizing procurement activity, vendor performance, and cost-saving initiatives.
• Provide administrative support by organizing and filing reports, ensuring they are easily accessible for management and audits.

Collaboration and Cross-Departmental Support:

• Assist the IT and finance teams by coordinating communications and ensuring procurement decisions align with organizational goals and budgets.
• Facilitate coordination between departments to ensure smooth workflow and timely resolution of procurement and contract management tasks.

EXPERIENCE/ EDUCATION

• Minimum of 2-3 years of experience in administrative support roles, preferably within IT procurement, contract management, or related fields.
• Familiarity with IT procurement processes, contract management, and vendor relations is preferred.
• Basic knowledge of IT products and services is a plus.

KNOWLEDGE/ SKILLS/ ABILITIES

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills for maintaining accurate records and interacting with internal teams and external vendors.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), with strong data entry and reporting skills.
• Ability to manage multiple tasks and maintain a high level of accuracy in a fast-paced environment.

SPECIAL REQUIREMENTS

• Ability to work overtime as required

Our Ongoing Commitment to Diversity, Equity & Inclusion

We believe a workplace that encourages and values different voices, perspectives, and backgrounds builds better teams, better solutions, and more innovation. The goal is for every single team member to have a voice and experience a sense of belonging here, regardless of where they sit in the organization and what their background is. We look forward to your sharing your outstanding and unique talents and perspectives with us!

BEHR (the "Company") is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

BEHR is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

E-Verify Participation Poster: English & Spanish
E-Verify Right to Work Poster: English & Spanish