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Medical Education Program Specialist (Clerkship Coordinator)- Psychiatry

University of Illinois Chicago
United States, Illinois, Chicago
Jan 29, 2025
Medical Education Program Specialist (Clerkship Coordinator)- Psychiatry Medical Education Program Specialist (Clerkship Coordinator)- Psychiatry Hiring Department: Psychiatry and Behavioral Medicine Location: Peoria, IL USA Requisition ID: 1029357 FTE: 1 Work Schedule: M-F 8:00a-4:30p Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 2/11/25 The previously determined salary range for this position is $24.67to $28.89. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. *This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote).* The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. Position Summary The Medical Education Program Specialist (Clerkship Coordinator) anticipates and provides support to the Clerkship Director and faculty. The position requires an in-depth knowledge of the Clerkship policies and procedures as well as the ability to use various systems, discretion, excellent communication skills and good judgement. Duties & Responsibilities Independently coordinates activities of a Clerkship program. Acts as liaison between students and the Clerkship Director(s). Implements, incorporates, and schedules the academic curricula chosen by the Clerkship Director(s). Utilizes the department faculty to instruct students at conferences. Coordinates the Phase 2 clerkship by preparing the medical student lecture rotation schedule including inpatient team assignments, clinic assignments and other experiences directed by the Clerkship Director. Develops, prepares, schedules, and maintains the master Clerkship preceptorships, subspecialties, and Clerkship assignments. Plans, develops, assists, and presents at the Clerkship multi-segment Orientation each rotation. Coordinates rooms, food and equipment needs. Prepares all printed medical education material utilized during the clerkship. Sends, receives, and computes all student individual clinical evaluation forms. Follows up with Attendings/Residents for return of completed forms. Computes and compiles all evaluations completed by the students during every clerkship. Serves as proctor for the NBME (National Board of Medical Examiners) at the end of each clerkship block. Responsible for finding departmental coverage if not able to be present for proctoring. Collaborates with Academic Affairs for additional testing occurrences due to a missed exam or a retake. Tracks and notifies completion of required assignments and tasks required for grades and successful completion of the clerkship. Coordinates with Simulation Team for simulation events pertinent to the clerkship. This includes telesimulation, SP encounters and OSCEs. Continually works on process improvements. Serves as an advocate and liaison for student concerns/needs and communicates those issues to the appropriate faculty, administration, and Academic Affairs personnel. Maintains compliance with LCME (Liaison Committee on Medical Education) guidelines and other regulatory rules and regulations that govern progression of medical students within clerkships. Schedules and ensures every student is scheduled and completes a mid-clerkship feedback session with clerkship director. Computes every students' clinical grade using a specialized grading instrument and clinical conversion scale. Communicates regularly with the registrar for timeliness of grade completion. Composes, keyboards, edits, and revises all students, resident, and attending correspondence containing confidential and sensitive information. Maintains tracking documentation of student absences. Uploads, organizes and maintains course documents on Blackboard for M-3 students. Maintains confidential files. Arranges meetings and conferences. Schedules appointments. Reviews mail, responding independently where appropriate within the scope of responsibility. Participates in cross college Educational committees, local committees. Utilizes SLACK as a mechanism for cross college and inter- campus communication. Calls attention to meetings and deadlines. Responsible for appropriate use and documentation of University purchasing credit cards. Maintains a comprehensive knowledge of Blackboard, eValue, Google Calendar, Box, Word and Excel. Coordinates support for departmental directors serving a primary point of contact. Prepares correspondence, coordinates various scheduling and appointment details/logistics for the directors. Proofs reports and distributes them upon completion as needed. Procures records from various sources ensuring compliance to policy. Minimum Qualifications High school diploma or equivalent. Any one or combination totaling four (4) years (48 months), from the categories below: College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems. Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Looking for more University of Illinois positions? We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. University of Illinois Urbana-Champaign University of Illinois Springfield University of Illinois System Office University of Illinois Foundation The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14171?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. 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