SFOC - Administrative Coordinator

Georgia State University
$14,003 - $20,916
United States, Georgia, Atlanta
1 Park Place (Show on map)
Jan 28, 2025
Description : Administrative Coordinator (Part-Time) Georgia State University Prevent Child Abuse Georgia in the Mark Chaffin Centers for Healthy Development School of Public Health Prevent Child Abuse Georgia (PCA Georgia) in the Mark Chaffin Centers for Healthy Development, School of Public Health is seeking a part-time Sponsor Funded Administrative Coordinator who will perform administrative work coordinating the daily activities of Prevent Child Abuse Georgia and its sponsor funded projects. This position is part-time, 20-hours per week in office at the Mark Chaffin Centers for Healthy Development within the School of Public Health. Duties include but are not limited to: Assists in the budget development and fiscal management for PCA Georgia; approves, monitors expenditures, and coordinates the payment of invoices. Processes donations, thank you notes, and donor information in the Salesforce CRM Database Receives, sorts, and distributes all incoming mail and documents. Assists leadership with special projects and reports. May supervise the work of lower-level office staff or student assistants. Maintains department records and files and supports program data input and auditing within Salesforce and other record systems. Drafts reports and correspondence, processes forms, and distribute reports as needed. Serves as liaison with administrative units. Serves as the contact person for the front office to callers, visitors, faculty, and staff. Delivers payments and donations to Cashiers Office and Foundations. Inventories supplies and equipment, and monitors expenditures with program budgets. Coordinates functional processes within a Prevent Child Abuse Georgia, such as testing programs or processing personnel activities. Initiates, maintains and monitors contracts, PantherMart, employee travel, subscriptions and other program supply purchases. Assists leadership in implementing policies and procedures, monitors compliance with policies and procedures. Assists in planning logistics and contracts for events, such as conferences, workshops, room reservations, training, and stakeholder meetings. Maintains databases using platforms like Salesforce, Microsoft Excel, etc. Coordinate workflow processes of program materials (printing, binding), shipments of supplies, events and donor appeal campaigns. Reconciles sales and service invoices and payments. Oversight of purchasing and sales orders from Prevent Child Abuse Georgia's online store. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and one-year administrative experience; or a high school diploma or GED and five years administrative experience; or a combination of education and related experience. Preferred Hiring Qualifications: Excellent interpersonal skills, including the ability to show discretion and judgment in working with various stakeholders and act in the best interest of the organization and its members. Ability to work with direction and work independently, as appropriate. Self-starter with a strong work ethic, great attention to detail, and excellent follow-through. The ability to manage and prioritize competing demands to meet shifting timelines and priorities in a team-based, collaborative environment. Comfortable in a highly productive, fast-paced, multi-project office environment. Proficient in Microsoft programs, basic office technology, and ability to learn other software tools. Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages. Prior experience with Salesforce is a plus. Knowledge of office policies and procedures. Knowledge of GSU policies and procedures is a plus. Effective time management skills. Effective organizational skills. Effective oral, interpersonal, and written communication skills. Ability to receive direction, input, and feedback from multiple sources. Ability to supervise others. Ability to type 40 words per minute. College/Business Unit : School of Public Health Department : Prevent Child Abuse Georgia/Mark Chaffin Centers for Healthy Development/SPH Location : Atlanta Campus Shift : 9 a.m. - 1 p.m. Salary : $14,003 - $20,916 Pay Grade : 10 FLSA Status : Non-Exempt Job Type : Part-Time (Partial Benefits Eligible) Job Posting : 01/28/25, 5:07:32 PM Closing Date : 02/12/25, 4:59:00 AM Preferred Hiring Qualifications : Knowledge, Skills and Abilities Excellent interpersonal skills, including the ability to show discretion and judgment in working with various stakeholders and act in the best interest of the organization and its members. Ability to work with direction and work independently, as appropriate. Self-starter with a strong work ethic, great attention to detail, and excellent follow-through. Ability to manage and prioritize competing demands to meet shifting timelines and priorities in a team-based, collaborative environment. Comfortable in a highly productive, fast-paced, multi-project office environment. Proficient in Microsoft programs, basic office technology, and ability to learn other software tools. Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages. Prior experience with Salesforce is a plus. Knowledge of office policies and procedures. Knowledge of GSU policies and procedures is a plus. Effective time management skills. Effective organizational skills. Effective oral, interpersonal, and written communication skills. Ability to receive direction, input, and feedback from multiple sources. Ability to supervise others. Ability to type 40 words per minute. Special Instructions : To be fully considered for this position all candidates must submit the following at the time of submission: A complete and accurate GSU application Resume Cover Letter Three professional references (Two must be supervisors) #LI-JB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.