Procurement Coordinator II

If you are wondering what makes TRIMEDX different, it's that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other - We hope you will join our team! Find out more about our company and culture here.

Summary

Under the supervision of the Supply Chain Supervisor, the Procurement Coordinator II, will procure parts and services needed to maintain clinical engineering equipment for TRIMEDX clients. The Coordinator II is responsible for prioritizing requests based on defined criteria, creating and itemizing purchase orders, purchasing from approved suppliers, and purchasing orders processed timely for receipt and payment. The Coordinator II is customer-focused and proactively provides support and solutions for our Operations team and TRIMEDX clients. This role will ensure requests are processed timely, comply with the Supply Chain strategy, and deliver on time to support the success of our clinical asset management program.

Responsibilities

• Review and prioritize requests based on urgency and critical need; follow the life cycle of a requisition from request to delivery and receipt
• Create and submit POs to a supplier following the approved sourcing matrix, master agreements (MSA), and procurement policies and procedures with accuracy and speed
• Assist Team Lead with sourcing back ordered low supply or obsolete parts to ensure on time delivery
• Able to help manage requests for any category, strong knowledge of suppliers and MSAs
• Communicate with suppliers and utilize shipping websites to gather tracking information or relevant documentation; reconcile with timeframes submitted by technicians and take action to ensure timely delivery and receipt.
• Communicate exceptions or delays to technicians and provide timely follow-up on order inquires
• Reconcile supplier invoices with FSRs, master agreements and entitlements to capture savings
• Answer technician questions concerning procurement policies and procedures; able to handle complex issue resolution independently with little support.
• Support technicians and suppliers with part identification, urgent orders, and order updates
• Review and update the purchase order with accurate core exchange and return information
• Support new item queue as needed
• Manage pending returns as required, support technicians with exceptions and issues
• A supervisor may assign ad hoc responsibilities based on business needs
• All other duties as assigned

Skills and Experience

• Minimum of 2 years relevant work experience; purchasing or supply chain preferred.
• Customer service experience preferred.
• Experience in healthcare industry preferred.
• Positive, team player, strong interpersonal skills; proven ability to efficiently prioritize tasks to delivery results.
• Strong customer centric mentality and customer service skills
• Well organized and able to adapt to change.
• Strong written, and verbal communication skills; vocalize issues and solutions proactively.
• Intermediate knowledge of Microsoft Office applications.
• Must be willing to work a non-traditional schedule, as needed during any open hours of the department.

Education and Qualifications

• Associate degree in related field or equivalent experience. Bachelor's degree preferred

At TRIMEDX, we support and protect a culture where diversity, equity and inclusion are the foundation. We know it is our uniqueness and experiences that make a difference, drive innovation and create shared success. We create an inclusive workplace by actively seeking diversity, creating inclusion and driving equity and engagement.

We embrace people's differences which include age, race, color, ethnicity, gender, gender identity, sexual orientation, national origin, education, genetics, veteran status, disability, religion, beliefs, opinions and life experiences.

Visit our website to view our full Diversity, Equity and Inclusion statement, along with our social channels to see what our team is up to: Facebook, LinkedIn, Twitter.

TRIMEDX is an Equal Opportunity Employer. Drug-Free Workplace.

Because we are committed to providing a safe and productive work environment, TRIMEDX is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all TRIMEDX and Customer property or during working/on-call hours.