Executive Admin

Job Responsibilities:

100%: Administrative Operations:

• Independently initiate communication to build relationships with potential donors, collaborating clinical departments in the Medical School, and other colleges at the University of Minnesota, to solicit donations.
• Create connections with potential donors to solicit donations with SCI Directors and department heads.
• Maintain accounting of donations subaccounts for each SCI-department collaborator.
• Generate annual reports on donations.
• Act as the primary liaison with the University of Minnesota Foundation, coordinating activities and ensuring alignment with the Stem Cell Institute's goals.
• Lead communication efforts between the Stem Cell Institute and the public by proactively answering complex questions, handling issues, and promoting the Institute's programs.
• Oversee and drive updates and changes to the Stem Cell Institute website to ensure accurate and current information such as independently managing the posting of Stem Cell Institute Seminar information to the website.
• Develops and prepares budgets and financial reports for sponsored and/or non-sponsored accounts.
• Plan, manage, and oversee visits to the Stem Cell Institute by scientists from other institutions, ensuring seamless coordination and a positive experience.
• Participate actively in program and administrative planning, and oversee the execution of scientific symposiums and other events.
• Lead the coordination and planning of the annual Stem Cell Institute Retreat and Symposium, driving the successful execution of these events.
• Acts as representative of the unit/administrator on specifically assigned matters.
• Represents functional areas to internal and external agencies and partners.
• Hire and supervise work/study students to assist in administrative tasks, providing guidance and leadership to ensure efficient operations.

Required Qualifications:

• BA/BS with six years of experience or a combination of related education and work experience to equal 10 years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution.
• Demonstrates critical thinking skills with the ability to problem solve and provide input on process improvements.
• Demonstrates experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
• Demonstrates interpersonal skills, including excellent verbal and written communication skills to organize and present complex information collaboratively with diverse audiences
• Proficiency in Microsoft Word, PowerPoint, Excel, Google applications, Adobe Acrobat with the capability to learn new systems as needed.

Preferred Qualifications:

• Experience in administrative support in a medical research setting.
• Must be self-motivated, self-guided, goal-oriented, and mindful of deadlines.

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $73,000 - $78,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Work Location: In Person

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).