Pro Bono Coordinator

We are seeking a Pro Bono Coordinator to support our Pro Bono team in the Chicago office. All Taft employees operate under a "Client First" philosophy-in all things, we seek to provide exceptional services to our clients.

Essential Duties:

• Pro bono sponsorships and budget
• Assists with the administration of the Pro Bono Committee budget and charitable donation process.
• Tracks pro bono sponsorships and maintains spreadsheet showing amounts requested, amounts paid, and key contacts within and outside of firm.
• Works with legal aid and pro bono organizations to obtain invoices for pro bono sponsorships and prepare check requests.
• Assists in coordinating with the Business Development and Marketing team on publicity such as ads, videos, and tables for events.
• Assists in preparation of Pro Bono Committee budget.
• Intakes, tracking, and restaffing matters
• Maintains spreadsheets tracking a variety of pro bono matters and updates matter tracking documents and databases.
• Initiates conflicts checks for individual pro bono requests from legal aid and pro bono providers.
• Supports Pro Bono Counsel with processes related to departing attorneys, including assisting in transitioning pro bono matters.
• Reports and surveys
• Assists in compiling reports and data in response to external surveys and report requests.
• Assists attorneys with reporting pro bono hours for states that require pro bono reporting.
• Assists in responding to requests from legal aid and pro bono providers for volunteer hours and financial equivalents.
• Administrative Support
• Provides administrative support to Pro Bono Counsel, including making travel arrangements, submitting expense reimbursements, and preparing pro bono presentations and other materials.
• Attends Pro Bono Committee meetings, take meeting minutes, and sends calendar invitations for meetings.
• Sets up Zoom and videoconferencing and reserves conference rooms where necessary.
• Disseminates and updates Pro Bono Committee minutes and other committee documents as necessary.
• Recognition
• Assists in collecting stories for quarterly pro bono newsletter and works with Business Development and Marketing team on lay-out and graphics of newsletter.
• Assists with firm-wide presentation of pro bono awards.
• Assists in gathering data for award nominations in all offices and in submitting award nominations.
• Assists in coordination of firm-wide Pro Bono Week activities, including arranging rooms, invitations, announcements, speakers, and food.
• Maintains the pro bono page on Taft's internal website, posting links to documents and updating pro bono news and FAQs.
• Pro bono training and clinics
• Assists with scheduling pro bono trainings in all firm offices, including reserving conference rooms.
• Assists with scheduling pro bono clinics in all firm offices, including opening clinic client/matter numbers, assisting with pro bono engagement letters, initiating conflicts checks for pro bono clinic clients, and arranging for translators and interpreters, as necessary.
• Maintains pro bono clinic rosters for pro bono clinics in all firm offices and schedules in-office pro bono clinics.
• Pro bono events
• Assists in coordination of pro bono events, including making travel arrangements, reserving conference rooms, visiting offices and sending calendar invitations.
• Assists in coordination of informational presentations by local pro bono and legal aid organizations regarding pro bono opportunities, including summer associate pro bono presentations with other firms.
• Connecting to pro bono opportunities
• Updates pro bono opportunities flyers for each office.
• Maintains spreadsheets with volunteer areas of interest and relationships with pro bono and legal aid organizations.
• Works with attorney recruitment team and office managers to schedule pro bono orientations with Pro Bono Counsel for lateral hires.
• Assists in coordination of pro bono orientation for new associates and summer associates and tracking of summer associate pro bono projects.

Requirements:

• Strong organizational and time management skills and attention to detail.
• Proactive self-starter who is self-motivated.
• Excellent verbal and written communication skills.
• Ability to work collaboratively across many offices.
• Ability to work efficiently within fast-paced law firm environment.
• Ability to work with people of varied backgrounds and interests, most importantly Taft's attorneys and pro bono clients.
• Familiarity with legal resources available for low-income individuals and communities of color.
• Ability to be discreet, maintain confidential information, and use sound judgment of all information.
• Advanced working knowledge of programs such as Microsoft Word, Outlook, Excel, and PowerPoint.
• Fluency in Spanish or other foreign language is a plus but not required.
• Bachelor's degree preferred
• Familiarity with the practice of law, preferably at a larger law firm, and with the court system.
• Experience in project management or events management preferred.

Taft offers competitive compensation and a comprehensive benefit package, including medical, dental, vision, life, long term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus and more. The salary range for this position is $35.71/hour - $41.21/hour.

Interested candidates should apply here.