Accounts Payable Specialist

Callan Marine

United States, Texas, Galveston

Jan 27, 2025

Accounts Payable Specialist

Roles and Responsibilities

This position is accountable for providing accounts payable support, as well as general support to the Accounting Department. Typically, this position will work in close contact with all members of the accounting team, as well as local and remote operations personnel and vendors to ensure accurate and timely submittal of invoices, information, and reports while ensuring compliance with company policies and procedures.

Works as assigned by the Accounts Payable Supervisor to ensure the successful completion departmental objectives.

Enters vouchers with appropriate account coding, including project cost accounting.
Assists with preparation of check disbursements according to company policy and vendor terms.
Research vendor statements and invoices to ensure accuracy prior to payment.
Coordinates invoice coding and approval with Project Managers.
Addresses and responds to vendor inquiries in a timely and professional manner.
Interfaces effectively and serves as back-up to other Accounting & Finance personnel as business needs require.
Performs and assists with data entry and monthly reconciliations to resolve discrepancies.
Audit and process credit card bills and expense reports in a timely manner.
Performs other duties as assigned.

Qualifications and Education Requirements

High school diploma or equivalent; Associates Degree in Accounting preferred; AND
Minimum 2-3 years' related accounts payable or general accounting experience and/or training, OR
Equivalent combination of experience, education, and/or training which provides the necessary skills, knowledge and abilities is required.

Required Skills and Abilities

Must be reliable and extremely trustworthy.
Must be proficient in Microsoft Office Suite and Business Central.
Must be able to learn other accounting and purchasing software systems.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.
Competencies: analytic abilities, teamwork, results-driven

Preferred Skills

PHYSICAL/MENTAL REQUIREMENTS

The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation.

In addition, the Accounts Payable Specialist must also be capable of:

Sitting at a desk for prolonged periods and working on a computer.
Must be able to lift up to 15 pounds at times.

The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes hard hat, safety glasses, life vest, respirators, ear plugs, steel toed shoes, personal flotation devices (PFD's), or other protective equipment as required by the work performed and location the work is being done.

The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training, and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees.

Callan Marine, Ltd. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against based on gender, sexual orientation, gender identity, race, color, ethnicity, national origin, religion, age, veteran status, disability status, genetic information, or any other protected category.

Callan Marine, Ltd. reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. Employment at Callan Marine, Ltd. is on an "at-will" basis. Employment security cannot be guaranteed for or by any employee.