Executive Assistant to Division Vice President & Program Manager

JOB DESCRIPTION AND / OR DUTIES

1. Provide overall administrative support to both the Division Vice President and PM of the FFRDC, including maintaining informational databases and files, managing calendar and assisting with time management & prioritization of tasks.
2. Provide assistance and advice to staff on administrative issues.
3. Create and tailor presentations, documents, and correspondence to meet the division's specific goals.
4. Make extensive national and international travel arrangements, including orders and security clearances and prepare expense vouchers.
5. Plan and organize logistics for conferences and other major events. Ensure that all details are taken care of including; meals / refreshments, conference room set-up, audio-visual equipment, hotel and travel arrangements for guests, honorariums, expenses, and appropriate administrative support during the event.
6. Prepare and maintain documents for electronic publication.
7. Answer and screen phone calls and may interface with and handle the needs of many high-level individuals including, foreign dignitaries, flag officers, and corporate management staff.
8. Provide direction to division administrative assistants when needed and ensure production standards and administrative procedures are followed.
9. Perform other duties as assigned.

JOB REQUIREMENTS

1. Education: Bachelor's degree or equivalent work experience / instruction (i.e. specialized administrative training / work)
2. Experience: Minimum of 5 years' high level administrative experience, including conference planning.
3. Skills:
   
   
   
   • Microsoft Office
   • Strong oral and written communication skills
   • Organizational skills
   • Technical skills (including graphics) & detail oriented
   • Minimum 60 wpm typing
   • Knowledge of Naval and Marine Corps terminology
   • Ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative
   • Flexibility in dealing with changing priorities and due to the nature of the role, willingness to work extra hours if needed
   • Knowledge of CNA policies and procedures is a plus or ability to learn them quickly.
   
   
   
   
4. Hybrid Work Eligibility: This position is eligible for hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled hybrid work arrangements
5. Clearance: Ability to obtain and maintain a Secret level security clearance.

Please include the following with your application - we look forward to reviewing!

1. Cover Letter
2. Writing Sample - can be brief and something you have written already