Executive Assistant / Administrative Services

When you join the Members 1st team, you become part of something much bigger than a credit union. You become part of our faM1ly-a tight-knit bunch with big dreams and even bigger values. It is an exciting time for us as we continue to grow, and we hope that you will choose to grow along with us. Wanting the absolute best for our associates means more than just competitive pay. It means fantastic healthcare, paid benefits, opportunities for professional advancement and work-life balance - and best of all, a place where you are accepted and respected for your individuality.

The Executive Assistant/Administrative Services provides high-level administrative support to the Chief Administrative Officer and associated departments. The role will receive assignments that are often unstructured and require the ability to analyze situations, plan work methods and organize needed resources. The role will work with multiple departments and divisions within the Credit Union as well as members, suppliers, and service providers.

The Executive Assistant/Administrative Services will respond to calls, written requests and direct inquiries, as well as monitor task assignments to ensure completion. The role will also track projects, receive and processes invoices, as well as maintain databases, spreadsheets, and files. The role also maintains the Chief Administrative Officer's calendar, schedules and coordinates meetings, orders supplies, coordinates travels, processes expenses, collects metrics and performance reports as requested, and compiles various information for complex special projects and spreadsheets and presentations, as needed.

The role will serve as support and back up to the Chief of Staff and Board Liaison.

This role requires a high degree of confidentiality, as the individual will be handling sensitive information and will be expected to maintain discretion at all times.

SKILLS
* Proven ability to take independent action on assigned tasks and prioritize work in multifaceted environments that simultaneously works with multiple departments, organizations and projects involving multiple tasks and deadlines, specific deliverables, and expected tangible outcomes
* Ability to respond to calls, written requests, and direct inquiries for general and project specific information and prepare reports, presentations, correspondence and other written material from oral instruction and written communication
* Proficient analytical and problem-solving skills with a strong attention-to-detail
* Solid organization, time management, and planning skills
* Strong communication and interpersonal skills to effectively deal with various levels of management, members and other Credit Union personnel
* Familiarity with PCs and applicable software

COMPETENCIES
* Effective knowledge
* Accountability and self-management
* Teamwork and leadership
* Communication
* Innovation and problem-solving

WORKING CONDITIONS/PHYSICAL DEMANDS
* Ability to communicate effectively in English, both orally and in writing
* Visually able to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading
* Ability to sit for extended time periods
* Sufficient manual skill for operation of PC keyboard and other standard office equipment
* Ability to travel, including occasional overnight travel
* Ability to exert minimum amounts of force occasionally to lift, carry, push, pull or move objects

5-8 years of related experience

At Members 1st, we look for individuals who will show up as their whole self because we value diversity, inclusion, and belonging, as well as people who believe in the philosophy of, WE>me. To be sure you align with our company mission, vision, values and culture reference the information below.

Company Culture is at Our Core

If there is one concept, we want you to understand about us, it is this. WE. It is a simple little word but means everything here. We think as one. One faM1ly. One community. One place where everyone belongings. Everything we do is in the best interest of all of us.

What WE Believe

Our Missions: WE serve our members, associates, and communities through support, empowerment, and meaningful relationships.

Our Vision: WE are growing our faM1ly by delivering everything they need to live well financially, through all life's moments and milestones.

Our Values: WE deliver unparalleled experiences through a culture of WE. WE > me. WE are servant leaders- at work and in the communities we serve. WE are financially safe and sound stewards of members dollars. WE are faM1ly.

Join a company that grows with you - personally and professionally