Administrative Assistant

POSITION SUMMARY:

Milliman Global Corporate Services (GCS) Legal Department is seeking a highly organized and proactive Administrative Assistant to work on a hybrid basis out of the Seattle Office. This position will be managed by the Legal Operations Manager and work directly with the Legal Operations team and Executive Assistant Leader Support team to oversee department billing-related processes and assist with other administrative tasks as needed. This role requires excellent communication skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

RESPONSIBILITIES:

• Support current internal billing processes.
• Initial review and allocation coding of vendor invoices.
• Support leadership with data-gathering and report generation.
• Work closely with other department resources to complete daily assigned tasks.
• Key support for the shared email inbox.
• Seek opportunities to improve operational processes.
• Additional administrative tasks, as needed.

SKILLS & QUALIFICATIONS REQUIRED:

• The ideal candidate must have minimum 3 years of experience working as an administrative assistant or in similar capacity.
• The ideal candidate must be highly proficient in Microsoft 365 suite.
• The ideal candidate must be highly proficient in using Adobe Acrobat Pro.
• The ideal candidate must have the ability to take initiative and handle multiple priorities and deadlines.
• Must be reliable with ability to follow through with expected duties and deadlines.
• Must have strong focus on customer service.
• Must have excellent verbal and written communication etiquette.
• Must be resourceful, service-oriented, dependable, and tactful, with the ability to learn quickly.
• Must have the ability to receive and provide feedback and integrate as appropriate.
• Must have strong attention to detail.

SKILLS & QUALIFICATIONS PREFERRED:

• Knowledge of the Concur Expense Management System, Concur Invoice System, and/or CounselLink systems.
• Intermediate knowledge of Microsoft Excel and Power BI.

LOCATION:

• The person hired into this role will be required to work in-person in the Milliman office in Seattle, WA; this is a hybrid role where the person is expected to work out of Seattle office atleast three times a week.

ROLE CLASSIFICATION

• This is a full-time, non-exempt role with eligibility for overtime after 40 hours of work per week.

APPLICATION DEADLINE

• The expected application deadline for this job is February 28th, 2025.

COMPENSATION:

The salary range for this role is $55,000 to $81,000, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc.

BENEFITS:

At Milliman, we focus on creating an environment that recognizes - and meets - the personal and professional needs of the individual and their family. We offer competitive benefits which include the following based on plan eligibility:

• Medical, dental and vision coverage for employees and their dependents, including domestic partners.
• A 401(k) plan with matching program, and profit sharing contribution.
• Employee Assistance Program (EAP).
• A discretionary bonus program.
• Paid Time Off (PTO) starts accruing on the first day of work and can be used for any reason; full-time employees will accrue 15 days of PTO per year, and employees working less than a full-time schedule will accrue PTO at a prorated amount based on hours worked.
• Family building benefits, including adoption and fertility assistance and paid parental leave up to 12 weeks for employees who have worked for Milliman for at least 12 months and have worked at least 1,250 hours in the preceding 12-month period.
• A minimum of 8 paid holidays.
• Milliman covers 100% of the premiums for life insurance, AD&D, and both short-term and long-term disability coverage.
• Flexible spending accounts allow employees to set aside pre-tax dollars to pay for dependent care, transportation, and applicable medical needs.

ABOUT MILLIMAN:

Independent for over 77 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world's most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.

Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.

EQUAL OPPORTUNITY:

All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.