Payroll, Benefits & Expenses Coordinator

Why Join Us?

At Tobii Dynavox, we empower people with disabilities to do what they once did or never thought possible. We call this mission Power to Be You. Our assistive communication technology helps our customers express themselves, connect with the world, and pursue independence, whether through everyday activities like ordering food or extraordinary feats like running a company. Working at Tobii Dynavox, you'll become part of a team that spans the globe, with offices in the US, Sweden, France, the UK, China, and beyond.

To learn more about what we make possible, meet some of our customers or take a look at some of our solutions.

What you'll do:

The Payroll, Benefits & Expenses Coordinator will play a crucial role in our Global Compensation & Benefit Team, being the combination of our C&B and payroll to support the global C&B agenda.

We are making investments to assemble a global team with the right skills and who wants to join our journey. In this role you will be a part of our work to drive and ensure Tobii Dynavox's comprehensive
compensation offer with the aim of attracting, motivating, and retaining talent.

As a Payroll, Benefits & Expenses Coordinator, you will be working closely with the Payroll & Benefits Manager and C&B Team to maintain the accuracy of our C&B data. You will also be a key player in the employee life cycle, ensuring data is entered swiftly and accurately, payroll data is routinely audited, and
benefit enrollments and terminations are managed promptly. Your proactive communication within the C&B team will keep everyone aligned, and your interactions with employees and managers will reflect our
commitment to excellence and support.

As an Payroll, Benefits & Expenses Coordinator, you will be responsible for:

Payroll and Benefits:

• Enroll new employees in benefit programs to provide a smooth and welcoming onboarding experience.
• Manage the termination of employee benefits across various platforms, including all plans and COBRA processing.
• Prepare and reconcile manual entries for leaves of absence with state benefit sites.
• Ensure benefit elections, such as HSA and FSA contributions, are submitted accurately with each payroll cycle.

Expenses and Audit Support:

• Submit benefit-related expenses to Accounts Payable (A/P) for approval.
• Provide data and documentation to support audits, ensuring compliance and transparency.

Data Accuracy and Compliance:

• Conduct audits of payroll records during processing and as requested to ensure accuracy and compliance.
• Reconcile payroll data with quarterly tax filings to maintain financial integrity.
• Update tax codes in the payroll system and configure new state and local tax authorities as required.
• Validate and maintain accurate, reliable data across systems.

Team collaboration:

• Actively participate in Compensation and Benefit Team projects, driving innovation and improvements.
• Perform various other tasks as assigned, demonstrating flexibility and commitment.

What you'll bring:

• Bachelor's degree or 1-2 years equivalent work experience in payroll, benefits & expenses or a
• related field
• Experience with US-based pension and benefits programs strongly preferred
• Knowledge of compliance and regulatory requirements related to compensation and benefits
• preferred.
• Knowledge of industry best practices and trends.
• Hands on experience processing payroll or benefits with Workday or ADP Workforce Now and
• other related HR information systems
• Efficiently handle multiple tasks and meet time sensitive deadlines.
• OTHER SKILLS/KNOWLEDGE REQUIREMENTS:
• Communication and interpersonal skills, with the ability to present data in a clear and concise
• manner.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other relevant software.
• Strong analytical and problem-solving skills
• Excellent data analysis and interpretation skills.
• Ability to work independently and part of a team
• Organizational skills, with an ability to prioritize important projects.

Work from home, hours to be within the scope of team needs to support US Payroll and Benefit time
requirements (Eastern or Central time zones supporting an 8 am ET start time)

At Tobii Dynavox, our mission guides what we do, and our values guide us in how we do it. Across the organization, we are committed to being Collaborative, Considerate, Curious and Courageous. We build a trusting environment where every team member prioritizes our customers with empathy and insight. Bold ideas and learning lead to impactful solutions. Driven by curiosity, we continuously challenge the status quo to create meaningful, customer-focused solutions for our customers.

At Tobii Dynavox, we believe in empowering individuals - including our employees - to reach their full potential. Here's what makes us unique:

• Purpose-Driven Work: Join a company that transforms lives by giving a voice to those with communication challenges. Every day, your work makes a meaningful and concrete impact.
• "Yes, and..." Flexibility: Build a rewarding career AND enjoy time with loved ones. We offer flexible work options so you don't have to choose between personal and professional goals.
• Growth and Development: Whether you're advancing your skills or growing your career, we invest in your future with training, learning opportunities, and internal growth paths.
• Inclusive and Supportive Culture: Work in a collaborative, caring environment where diversity and individuality are valued. You'll feel connected to both your team and our global community.
• A Global Leader with Heart: Be part of an innovative, forward-thinking company that combines experience and cutting-edge solutions with a mission to change lives.