Assistant Property Manager-AT
 NRI, Inc. | |
 United States, Virginia, Fairfax | |
 Jan 13, 2025 | |
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The Assistant Property Manager supports the Property Manager and Senior Property Manager in overseeing the daily operations and management of assigned properties. This includes assisting with monthly financial reports and budgets, helping to implement the annual operating plan, and managing vendor relationships and project work. Additionally, the Assistant Property Manager will handle tasks such as invoice processing, contract management, purchase orders, memos, and communication with tenants. The role also includes various office support duties to ensure high-quality property management services for tenants, visitors, and ownership. Key Responsibilities * Oversee the day-to-day quality control of assigned properties and conduct regular site inspections. Ensure the physical and aesthetic upkeep of the properties and associations, noting any deficiencies and implementing corrective actions. * Monitor the performance of all contracted services, including liaising with contractors, reviewing procedures, and confirming that work meets established standards. * Periodically solicit bids for contracted services to ensure industry standards, competitive pricing, and best practices are maintained. * Draft and manage purchase orders, work orders, and contracts as necessary. * Process invoices and generate purchase orders using Nexus Payable. * Build and maintain positive relationships with tenants and clients. Address issues as needed and escalate to senior management if further attention is required. * Track contract expiration dates and initiate renewals or the bidding process as appropriate. * Maintain a database of certificates of insurance (COIs) to ensure tenant and contractor COIs are monitored by a third-party vendor. * Support tenant project work and assist in construction-related tasks. * Contribute to the planning, preparation, and execution of monthly financial and operating budgets for properties and associations. * Assist in identifying and strategizing for long-term financial objectives. * Help coordinate tenant buildouts, move-ins, and move-outs. * Provide support on special projects, RFPs, and special events as needed. * Attend department meetings and provide updates on the status of ongoing issues or projects at assigned properties. * Participate in relevant industry, community, and governmental boards, organizations, and meetings. * Take on additional responsibilities as required. * Carry a personal mobile phone with access to TPC email and the office phone app. * Be available to respond to after-hours emergency calls, including weekdays, weekends, and holidays, to provide support for facilities as needed. Immediate Consideration: AThornton@Nri-Staffing.com | |