Front Desk Administrative Assistant

Job Summary:

We are looking for an efficient and effective Front Desk Administrative Assistant to provide an exceptional level of service and an enthusiastic first impression at our Corporate Office. We are looking for that helpful, professional candidate that enjoys greeting visitors and staff, providing support, helping to resolve issues and assisting in event planning at an innovative and growing company in Eden Prairie, MN.

Essential Functions of the Job:

• Answer incoming phone calls, greet visitors, receive/sort mail, and shipping/receiving.
• Shared email box and voicemail management.
• Prepare and maintain office lobby and reception area (coffee, spa water, beverage cooler).
• Maintain shared office areas (conference rooms, employee kitchen, supply rooms, stockroom).
• Provide meeting preparation for on-site meetings/functions (catering, beverages, room set-up).
• Ability to manage multiple tasks, projects, and deadlines simultaneously.
• Data entry of purchase orders.
• Analyzes problems, determines approach, compiles, and analyzes data.
• Maintain the inventory of office supplies.
• All other duties, as assigned.

Minimum Qualifications:

• Highschool Diploma or equivalent.

Preferred Qualifications:

• Two to five years of experience in administrative and/or support staff activities.

Knowledge and Skills:

• Excellent written & verbal communication skills, and the ability to relate effectively with diverse individuals.
• The ability to work independently and appropriately handle confidential information.
• Independent judgment to plan, prioritize and execute diverse workload.
• The ability to meet tight deadlines.
• Accurate data entry skills and exceptional ability to edit for spelling, punctuation, and grammatical errors.
• Strong ability to multi-task with attention to detail and follow-through.
• The ability to identify and resolve problems effectively.
• Solid and proven work ethic and outstanding organizational skills.
• Must have a working knowledge of Microsoft Suite.

Additional Considerations:

• Location: This position will be on site at the SunOpta Corporate Office in Eden Prairie, MN.
• Physical Demands: The employee must be able to lift and / or move up to 50 lbs. while performing the duties of this job. Must be able to stand/walk for extended periods of time.
• Availability: Monday through Friday 30-40 hours per week. Some flexibility may be needed on occasion.
• Relocation or international remote working arrangements (outside of the US) will not be considered.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

AN EQUAL OPPORTUNITY EMPLOYER

EOE M/W/VET/DISABLED