Executive Legal Assistant - Litigation

Davis Wright Tremaine
dental insurance, life insurance, vision insurance, sick time, short term disability, long term disability, tuition reimbursement, 401(k), remote work
United States, D.C., Washington
Jan 10, 2025
Description This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Executive Legal Assistant - Litigation to join our team in our Washington D.C. office. This position provides a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms and other tasks as assigned. We offer a hybrid work engagement with two days o f remote work, and three days in-office. The hours for this position is 9:00 a.m. - 5:30 p.m. ET. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of both paper and electronic files to pdf format Heavy court filings including serving pleadings with the court and on opposing and associated counsel, at state and federal level and in many different venues Open new client and new matter files Maintain attorney and client files, both paper and electronic formats. Maintain email and electronic files Organize and maintain binders for trial, working papers, and business development purposes Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly Answer, screen and respond to phone calls Open and route mail and email, attaching files and documents Enter attorney time into time-keeping program Maintain and track CLE records for attorneys Prepare and submit expense/reimbursement reports Assist fellow secretaries and additional attorneys as needed Join us if you have: 10+ years' experience as a litigation secretary or litigation legal assistant Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Adobe Acrobat required; some knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research Current experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge's Individual Rules and Practices High attention to detail and sensitivity to confidential and sensitive materials High level of energy Very fast paced desk and attorneys; ability to prioritize on a constant and high level basis Ability and willingness to learn new programs and program updates Excellent transcription, grammar, proofreading and organizational skills Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills. Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts Ability to prioritize tasks on a desk and to handle multiple demands from multiple people Ability to understand and follow work instructions with minimal supervision Ability to follow client confidentiality guidelines Ability to read and write in English High School Diploma or GED, Bachelor's degree preferred Who We Are Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them. What's in it For You? DWT offers competitive compensation in addition to ample benefits including but not limited to: Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. District of Columbia The annualized salary range for this position in Washington D.C. is $101,000 to $107,000 ($51.79-$54.87 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion . Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com . #LI-BR1