Office Coordinator II - Mental Health 340 350

Join Our Compassionate Team

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems.

Treehouse South, is part of a network of crisis residential programs in Orange County. Treehouse South is a short-term crisis residential program, which works in collaboration with the Orange County Mental Health Department. It assists members within Orange County who are experiencing acute mental health crisis, and need additional assistance in stabilizing their current level of functioning without resulting in the member being admitted to any Inpatient or higher level of care facility or program. The program is staffed by a multidisciplinary team that focuses on stabilization and recovery.

Shifts Available:

Full Time; Days 8:00am - 4:30pm; Monday - Friday

Expected starting wage range is $66,560 Annual. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.

QUALIFICATIONS
Required:
* High School or GED
* Two (2) years of Office Administration or one (1) year experience with an Associate's degree
* One (1) year experience in a healthcare field
* Knowledgeable and proficient in MS Office programs
* Experienced entering data into computer systems

Preferred:

* Working knowledge of Social Security, Medicaid and other Government assistance programs
* Experience in Healthcare field

POSITION SUMMARY

The Office Coordinator II plans and organizes a variety of administrative and financial operations functions to support business operations.

ESSENTIAL FUNCTIONS
* Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders
Finance driven Job Duties:
* Performs insurance verification
* Provides support and direction for financial requests for staff and members served
* Provides Training and direction to ensure compliance with fiscal policies and procedures
* Facilitates Rep Payee services
* Facilitates Trust Banking services
* Prepares and validates payroll
* Enters AP batches weekly into accounting software
* Monitors client eligibility at admission/enrollment and throughout stay
* Prepares and reviews credit card entries
* Provides and maintains revenue information; provides billing information to A/R department and County agencies
* Records and deposits cash receipts
* Determines monthly journal entries required and confirms correct information is on reports
* Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Medical Records driven job duties:
* Closes Charts per procedures
* Sets up Charts per checklists
* Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
* Orders medical records forms and supplies
* Safeguards confidential information per policies and requirements

Human Resources driven job duties:
* Runs compliance reports in systems including TOP/Relias and makes strategies to assure compliance
* Plans recruitment efforts for open positions with Administrator
* Provides back up regarding HR related duties to other locations when required
* Maintains personnel files per standard and checklist
* Distributes HR information to program personnel as directed by Corporate HR
* Assists in promoting open positions
* Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
* Tracks new hire paperwork and documentation including credentialing
* Enters information into TOP/Relias
* Runs and tracks MVR reports
* Processes Shoes for crew's orders
* Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
* Close out terminated files

Information Technology driven job duties:
* Acts as point of contact between program and IT for maintenance of phones, computers, hardware, and software
* Provides limited computer systems support to staff

Program/Department driven job duties:
* Inventory and purchasing for program related supplies/equipment
* Coordinate work events
* Assist with staff scheduling
* Order supplies (food, office, maintenance)
* Assist with events
* Prepares correspondence, agendas, meeting minutes/notes
* Assists leadership with special projects
* May serve as a relief or back up for the receptionist or other Administrative positions
* Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
* Helps coordinate and address maintenance requests
* Helps facilitate staff scheduling

What's In It For You*

* Paid Time Off: For Full Time Employee it is 16.7 days in your first year

* Nine Paid Holidays

* Free CEUs, coaching and mentorship

* Online University Tuition Discount and Company Scholarships

* Medical, Vision, Dental Insurance, 401K, Employee Stock Ownership Plan

* For more information visit: https://www.telecarecorp.com/benefits

EOE AA M/F/V/Disability

*May vary by location and position type

Full Job Description will be provided if selected for an interview.

Behavioral Health, Mental Health, Associate of Social Work, Associate Marriage and Family Therapy, Associate Professional Clinical Counselor, Clinical

If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.