Research Administrator, Grants - University of Arizona Health Sciences (Remote)

The Grant and Contract Administrator III in the University of Arizona Health Sciences (UAHS) Office of Research Administration's Grants team provides expert guidance and strategic support to investigators in the development, coordination, submission, and management of extramural funding from private, federal, and state sources. Operating with a high degree of independence, this role anticipates and addresses the complex needs of research grant administration, delivering exceptional customer service to investigators in a collaborative, team-based environment. The position requires a proactive approach to identifying and adapting to policy changes in grants and contracts administration, ensuring compliance with regulatory requirements and upholding the highest standards of integrity and fiduciary responsibility.

May be required to work weekend and evening hours when necessary.

Candidates working anywhere in the U.S. may be considered for a remote assignment.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Proposal Development & Submission Management:

• Lead the coordination and development of complex administrative components required for the timely and compliant submission of research proposals.
• Oversee budgeting, budget narratives, form pages, biographical sketches, and indirect cost waivers, ensuring alignment with institutional and sponsor guidelines.
• Provide expert guidance and oversight to ensure the high quality and timely completion of external research proposals.
• Manage the preparation, routing, and submission of proposal documents within UAccess Research, the institution's comprehensive research administration system, ensuring all submissions meet sponsor and institutional standards.

Award Management:

• Coordinate responses to post-proposal sponsor requests, including interim and final technical/progress reports, budget revisions, and award modifications.
• Address complex requests for pre-award costs, prior approval changes, and "just-in-time" documentation, ensuring compliance with award terms and conditions.

Compliance & Regulatory Oversight:

• Serve as an expert resource to investigators and departments, providing guidance to ensure that proposals and awards comply with all sponsor, federal, and university regulations.
• Implement new research administration policies and practices, ensuring consistent application across all awards and funding bodies.

Funding Opportunity Identification & Support:

• Assist investigators in identifying and interpreting relevant intramural and extramural funding opportunities.
• Leverage tools such as Pivot and other funding databases to strategically guide faculty toward high-impact funding sources.

Additional Responsibilities:

• Offer cross-team support as needed, leveraging expertise in research administration to assist in the development, negotiation, and finalization of budgets, as well as in managing complex award components.
• Design and deliver training programs for faculty and staff in grant submission processes and research administration responsibilities.

Knowledge, Skills and Abilities (KSAs):

• Excellent written and verbal communication skills and significant attention to detail.
• Self-motivated, takes initiative, and a strong ability to multi-task multiple projects.
• Ability to work effectively in a team environment.
• Demonstrated ability to interact professionally and effectively with investigators, sponsors, and cross-functional teams.
• Demonstrated customer service.
• Excellent computer skills in Microsoft Office Suite.
• Demonstrated knowledge of university and sponsor agency policies and procedures.
• Standout colleague who supports the team and is able to resolve issues with a positive outcome.
• Demonstrated ability to work in a fast paced, dynamic team environment with changing priorities.
• Demonstrated ability to work in a manner that is effective and efficient.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Five (5) years of relevant work experience, or equivalent combination of education and work experience.

• Experience with UA systems, specifically UAccess Research or similar.
• Demonstrated experience with pre-award administration and grant development in an academic setting.

The application window is anticipated to close on Wednesday, December 4th, 2024.

Please note: If invited to interview, please be prepared to provide three (3) professional references.