New

Associate Director

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Nov 22, 2024
Job Posting Title: Associate Director ---- Hiring Department: Department of Ophthalmology ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The Department of Ophthalmology at the Dell Medical School is looking for an Associate Director. Purpose To serve as the administrative leader integral to the development and active management of operations, budget, clinical strategy, academic progress, and growth opportunities for the Department of Ophthalmology Dell Medical School. Responsibilities Oversee Departmental daily operations devising procedures and developing operational tactics in support of the department's aims. Ongoing focus on improving departmental efficiency and service delivery while upholding best practices in management and administration. Create and manage the department budget and all related financial processes. Manage and supervise department staff. In partnership with chair of Ophthalmology, develop and manage the strategic priorities and ongoing growth of clinical programs, education offerings, faculty relations, research portfolio and opportunities for community impact. Work closely with Department, Dell Med Finance and HR to develop and monitor the budget. Responsible for the process and hiring of all UT-employed faculty and staff utilizing Department and UT policies and procedures. Oversee all UT contracts and expenditures for the programs. Oversee contracts and recruitment related to education and research, and ensure close integration of all mission areas with the Department and Dell Medical School strategic priorities. Facilitation and coordination of Department planning, retreats, meetings, projects, processes, or requests from Department or Dell Med/UT. Develop and maintain project plans, tracking progress to assist leadership with holding team members accountable for timelines and deliverables for successful completion of projects, ensuring stakeholders are appropriately apprised of progress and barriers. Support Department faculty through the promotion process and annual evaluation process. Actively work to ensure department leadership is apprised of issues that have a significant impact to the department. Other related duties as assigned. Required Qualifications Bachelor's degree and at least 7-8 years of related experience including 5 years of professional experience in academic healthcare. Demonstrated project organization skills, including the ability to multi-task, balance priorities, set and manage timelines for deliverables. Highly proficient in Microsoft Word, Excel, and PowerPoint, with the proven ability to produce professional documents in MS Power Point. Experience with change management in complex organizational settings. Proven ability to manage complex projects independently. Effective interpersonal skills necessary for working with diverse teams. Strong and demonstrated written and verbal communication skills. Detail-oriented, excellent record keeping and organization skills, with strong follow-through and accountability. Excellent customer service orientation and proven experience working with internal and external staff, collaborators and end-users. High degree of self-motivation and ability to work efficiently and flexibly in a fast-paced environment with minimal guidance Relevant education and experience may be substituted as appropriate. Preferred Qualifications Master's degree in Business Administration, Healthcare Administration, Public Health, Public Policy or other related field, and/or professional project management certification/training. Familiarity and experience with an Ophthalmology practice and/or a surgically oriented practice. Salary Range OPEN Working Conditions May work around standard office conditions. Repetitive use of a keyboard at a workstation. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.