Business Services Professional

Job Summary:

The Center for Combat Medicine and Battlefield Research (COMBAT) within the Department of Emergency Medicine is seeking a full-time Business and Operations Specialist, to provide day-to-day professional and operational support. The primary functions will include supporting COMBAT leadership through developing and executing special projects, data analysis and tracking, project management, and records management. In addition to special projects, this position will contribute to daily operations and business tasks for The COMBAT Center and requires significant organization, focus, and attention to detail. The position will conduct activities such as meeting coordination, program and committee support, and support with on-site meetings and events. This position will frequently use cloud-based tools such as Smartsheet, Microsoft Teams, OneNote, Zoom, and DocuSign. Specific priorities and duties of this position may change as the operational structure and administrative needs of COMBAT evolve.

The successful candidate for this position possesses project management skills and problem-solving skills and works well in a fast-paced environment. They should be detail-oriented with the ability to multitask and employ a proactive approach to supporting COMBAT operations. The position must possess the ability to successfully manage competing and changing priorities to support the growth of COMBAT. Knowledge and experience in business administration with an emphasis on relationship development, process implementation, and process improvement is highly desirable.

Key Responsibilities:

Project Specialist (50%)

• Creates project schedules with guidance from Operations Manager and Associate Director, follows progress of individual projects and ensures deadlines are met
• Develops reports for project progress tracking
• Manages records related to individual projects

Operational Support (50%)

• Assists with data analysis and tracking for COMBAT operations
• Maintains records related to COMBAT operations
• Assists with developing and improving administrative and operational processes
• Assists with coordinating and conducting VIP and executive leader visits, as needed
• Supports scheduling and calendar management for COMBAT leadership, as needed

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• 1 year of professional level experience.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bachelor's degree in business, business administration, finance, accounting, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• 2-3 years of professional experience directly related to the duties of this position.
• Professional experience in a higher education or healthcare setting.
• Experience managing projects, adhering to project timelines, and reporting process.
• Experience providing administrative and technical assistance to stakeholders and customers.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
• Advanced skills in Microsoft Office Suite, technically adept, software savvy
• Knowledge of project management software
• Ability to develop schedules and track competing deadlines for multiple projects simultaneously
• Ability to work independently and prioritize tasks with appropriate guidance
• Ability to multitask as appropriate
• Flexibility and ability to adapt to changing, fast-paced environments
• Excellent time management and organizational skills
• Ability to take direction and use independent judgement to complete assigned tasks
• Ability to take initiative and problem-solve with appropriate guidance
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Amy Wayne, amy.wayne@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply within 30 days of posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE $54,383 - $69,175

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.