Fleet Manager

HIRING RANGE: $2,569.31 - $3,147.51 Biweekly

FULL SALARY RANGE: $2,569.31 - $3,725.70 Biweekly

The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone. The City's Mission is "To achieve excellence in managing the development of the community and providing city services so that conditions of living and public confidence are continually enhanced."

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Oversees the daily operations of the Fleet Division, ensuring efficient and effective service delivery across all fleet management activities. Identifies opportunities for quality improvement by streamlining work procedures and communication and increasing accountability to boost productivity. Evaluate and recommend sustainable fleet practices, including introducing new vehicle technologies and integrating fleet maintenance software to optimize operations.
• Manages fuel tank system per safety practices, ensuring compliance with state and local inspection and reporting requirements.
• Manages the City's fuel system, including setting up, configuring, and maintaining fuel and vehicle wash system access. Oversees fuel purchasing and monitors fuel consumption internally and externally, providing usage data to support departmental budget planning. Ensures productivity, quality, and operational safety by conducting fieldwork and collaborating with fleet staff to optimize system performance.
• Supervises personnel by selecting, training, and directly overseeing staff. Establishes work priorities, sets goals and objectives, and schedules tasks for subordinate staff to ensure alignment with departmental standards and goals.
• Coordinates with the Purchasing Division, departments, and the Finance team to acquire vehicles, coordinate contracted maintenance and service vendors and prepare cost estimates for vehicle and equipment replacements.
• Ensures that vehicles comply with specified requirements and oversees the installation of fuel monitoring equipment, GPS modules, and vehicle markings to ensure alignment with City standards.
• Conducts inspections to assess vehicle condition and determine whether end-of-service-life replacements are necessary. Prepares annual budget requests for replacement equipment, including projections for the Vehicle and Equipment Replacement Fund (VERF), to support long-term fleet planning and resource allocation. Additionally, assists the Purchasing Division with coordinating and executing fleet vehicle auctions, managing the preparation process for vehicle and equipment disposal in compliance with City policies and standards.
• Assists in overseeing the City's vehicle GPS program by evaluating and recommending third-party partners, ensuring their alignment with operational needs and goals. Develops and delivers comprehensive reports to internal customers, providing valuable data and insights to support informed decision-making and enhance operational efficiency.
• Performs other duties as required or assigned to support departmental needs and organizational objectives.

Education and Experience:

Work requires broad knowledge in the general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor's degree plus a combined three (3) years experience in mechanical and/or equipment servicing, along with budget, procurement, and/or financial analysis; OR
• Associate's degree plus a combined five (5) years experience in mechanical and/or equipment servicing, along with budget, procurement, and/or financial analysis; OR
• High School diploma plus a combined eleven (11) years of experience in mechanical and/or equipment servicing, along with budget, procurement, and/or financial analysis.

Procurement experience is preferred.

• Valid Texas Class A CDL or ability to obtain within twelve (12) months of hire
• Underground Storage Tank Certificate or ability to obtain within thirty (30) days of hire.

Knowledge of:

• Principles and practices of fleet management, including fleet maintenance, vehicle replacement, and fuel management systems.
• Budgeting, procurement, and contract management processes, especially in a municipal or governmental setting.
• Internal billing systems, accounts payable procedures, and cost estimation for fleet operations.
• Vehicle and equipment procurement processes, including specification adherence and vendor coordination.
• Fuel management systems, fuel purchasing, fuel safety standards, and environmental compliance.
• Sustainable fleet practices, including emerging vehicle technologies and fleet management software.
• City and State safety regulations related to fleet operations, fueling systems, and vehicle disposal.

• Overseeing and managing fleet operations, including daily supervision, scheduling, and quality control.
• Planning and prioritizing work assignments to meet department objectives efficiently.
• Setting up, configuring, and maintaining fuel systems, including vehicle wash system access and monitoring fuel usage.
• Supervising, training, and evaluating the performance of fleet personnel effectively.
• Coordinating with vendors, purchasing departments, and finance teams to ensure efficient and cost-effective fleet operations.
• Inspecting vehicles and equipment to determine condition and assess end-of-service-life for replacement.
• Preparing and managing annual budgets, including Vehicle and Equipment Replacement Fund (VERF) projections.
• Conducting quality control assessments and identifying areas for process improvement and enhanced productivity.
• Managing fuel tank systems in accordance with all safety and environmental standards, and verifying fuel delivery accuracy.
• Evaluating and implementing sustainable practices, including exploring new vehicle technologies and software solutions.
• Administering GPS programs, including vendor recommendations and internal reporting on vehicle performance.
• Communicating effectively with staff, vendors, and internal customers to coordinate fleet needs and improve service.

• Ability to conduct fieldwork, including inspecting vehicles and equipment under varying environmental conditions.
• Capacity to stand, walk, bend, and perform hands-on inspection and maintenance-related tasks for extended periods.
• Ability to lift, carry, and handle equipment, tools, and materials, sometimes weighing up to 50 pounds.
• Comfortable working both in an office setting for administrative tasks and outdoors for operational oversight and inspections.
• Ability to operate a city or personal vehicle for business purposes, including travel to various City locations and fuel sites.