Administrative Professional Sr (Onsite)

Georgia Tech
United States, Georgia, Atlanta
Nov 19, 2024
Apply for Job Job ID 279497 Location Atlanta, Georgia Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job About Us Overview Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia Tech Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: 1. Students are our top priority. 2. We strive for excellence. 3. We thrive on diversity. 4. We celebrate collaboration. 5. We champion innovation. 6. We safeguard freedom of inquiry and expression. 7. We nurture the well-being of our community. 8. We act ethically. 9. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information Student Engagement & Well-being is an educational organization that develops diverse student leaders who advance technology and improve the human condition by enhancing engagement, promoting holistic wellness, and cultivating inclusive communities. Job Summary Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff. Responsibilities Job Duty 1 - Prepare and manage department budget; generate associated reports Job Duty 2 - Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.) Job Duty 3 - Coordinate unit purchasing process; track and manage purchasing activities Job Duty 4 - Originate and process correspondence, reports and other documentation Job Duty 5 - Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems Job Duty 6 - Plan meetings and other events to include scheduling, reservations, arrangements, etc. Job Duty 7 - Make travel arrangements for unit staff management and staff as directed Job Duty 8 - Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures Job Duty 9 - Provide training and ongoing work guidance (may include supervision) to administrative staff members as required Job Duty 10 - Perform other duties as assigned Required Qualifications Educational Requirements High school diploma, GED Certificate or Vocational School Diploma Required Experience Six to eight years of job related experience Preferred Qualifications o Experience in a higher education setting. o Experience with proofing and drafting documents for wide distribution. o Ability to serve as a detailed event planner. o Ability to take detailed meeting notes as needed. Knowledge, Skills, & Abilities SKILLS This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual \| University System of Georgia (usg.edu). Other Information Salary range: $50,000.00 - $62,641.00 (commensurate with qualifications and years of experience). Location: Onsite (Atlanta, GA) Job grade: A6 This is a supervisory position. This position does not have financial responsibilities. No, this position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Cd). This position will not travel This position does not require security clearance. Background Check Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening Other Information o Provide administrative support for multiple leaders within Student Engagement & Well-Being. o Serve as backup to the Vice President for Student Engagement & Well-Being and to the Assistant to the Vice President to ensure continuity of suite coverage - which receives a wide range of visits and inquiries from students, parents, alumni, governmental and community-based organization representatives, and other stakeholders. o Welcome and triage, redirect and/or refer suite visitors or callers as appropriate; deescalate conflicts and tensions with compassion and tact.