Area Facilities Manager

University of Georgia

retirement plan

United States, Georgia, Athens

Nov 19, 2024

Posting Details

Posting Number	S12927P
Working Title	Area Facilities Manager
Department	Housing-Facilities-Build Srvcs
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department	Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources. In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.
College/Unit/Department website	housing.uga.edu
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F, 8 a.m. - 5 p.m. Evening and weekend work may be required.
Advertised Salary	$70,000
Posting Date	11/18/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	01/06/2025
Special Instructions to Applicants	Priority consideration will be given to those who complete the application process by Nov. 26th, 2024; however, screening will continue until the position is filled. We are unable to offer a work visa sponsorship for this position. You must be authorized to work in the U.S. to apply.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Facilities Manager
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Five years of facilities management experience in hospitality, residential living or in-patient hospital care. Preference for demonstrated progressive career advancement in work history. Experience managing diverse staff competencies with multiple layers of reporting. Experience working in higher education. Experience in facility short and long-term planning, as well as budget management.
Position Summary	The Area Facilities Manager is a key leadership position within the Facilities Unit of University Housing responsible for oversight of all facilities functions for multiple buildings of residential communities housing a total of between than 4,000 and 5,000 students. This position assists leadership with budgeting, and has particular focus on staff development, leading frontline supervisors, administration, and planning. Direct reports consist of a team of between eight and nine frontline supervisors of maintenance and residential building services supervisors. Indirect reports consist of approximately 60 to 66 other frontline employees who strive to create a clean, secure, functional and comfortable living-learning environment for students, staff and visitors. Frontline staff range from entry level to moderately skilled technical staff. Leadership shall extend to collegial support of residential programs and other administrative staff functions to address departmental goals and mission expectations.
Knowledge, Skills, Abilities and/or Competencies	Thorough knowledge of the care and use of cleaning equipment, products, techniques and supplies common to the care and maintenance of sizeable buildings. Extensive understanding of industry standards (e.g., CIMS, APPA). Proven ability to work, communicate and present in a professional and effective manner with a variety of constituents - verbally, in person, and via email. Proven ability to balance multiple tasks, set priorities, and resolve issues quickly. Exercise independent judgement and initiative in completing work assignments, demonstrated ability to follow through on tasks, and ability to identify and implement changes to increase efficiencies. Excellent leadership skills that promote success. Skilled at preparing clear and concise reports. Capable with Microsoft Office suite and ability to learn other departmental and university systems (e.g., work order system, time keeping system).
Physical Demands	Frequently stand and walk throughout residential facilities. Lift and move items weighing at least 40 pounds. Safely drive a UGA state vehicle, as necessary.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Operations, Supervision, and Staff Development

Supervise between six and seven residential building services supervisors and two maintenance supervisors. Assist with the recruitment activities and hiring processes of frontline staff and supervisors.
Direct and oversee the facilities operations of assigned buildings. Comprehensive responsibilities include, but are not limited to, all cleaning, upkeep, structural maintenance, systems maintenance, asset management, material/parts/supply use, staffing assignments and activities documentation.
Ensure assigned facilities support the expected student experience outlined in departmental mission statement. Ensure amenities remain functional during occupancy. Maintain a proper aesthetic that supports the ideals of the institution. Ensure work orders are addressed completely and timely. Conduct regular inspections of buildings to ensure standards and expectations are met.
Ensure staff communicate well with residents and maintain a focus on solutions and customer service.
Plan and oversee summer building work, including building transitions and summer conference turnovers, as well as involvement in repairs and renovations. Ensure staffing levels support expected projects and operations.
Develop and maintain a culture of staff development within the area. Ensure staff are properly prepared for changes in the industry and university. Assist staff in developing and achieving career goals.
Instill a just culture centered around good communication, process efficiency and accuracy, skill competency and staff ownership. Ensure diversity, equity and inclusion themes permeate staffing at all levels.
Actively engage in the development, engagement & retention of each staff member.

Percentage of time

Duties/Responsibilities

Administrative Duties

Work collaboratively with the housing colleagues to progress departmental efforts and goals.
Identify cost estimates for contracted work, as well as for short and long-term facilities planning efforts. Assist in the development of specifications in seeking bids and cost proposals from qualified cleaning contractors, as needed.
Ensure data in the work order system is accurately maintained. Ensure backlogs in work is identified and addressed with support from adjacent areas or facilities.
Assist in managing annual budgets and approve requests for the purchase of supplies and materials, as needed.
Assess conditions and maintain department inventory for assets. This includes system, structural and interior components. Assist engineering and project staff with renewal efforts. Ensure asset data is accurately maintained. Submit new purchase requests as part of the department's annual planning cycle. Coordinate the purchase, installation removal and surplus of assets in accordance with established policies and operating procedures.
Work collaboratively with other departmental staff and lead staff teams on building turnovers and transitions, programming needs, and the remediation of facilities-related issues, as they arise.
Participate in emergency and crisis management plans.

Percentage of time

Duties/Responsibilities

Other

Attend conferences and training to better evaluate and implement programs contributing to the enhancement of student living environments.
Provide afterhours support to team members, when needed.
Serve on departmental, divisional and university committees, as needed.
Monitor trends and best practices in the field and recommend improvements and efficiencies based on new industry standards.

Percentage of time